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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: August 9, 2021
SUBJECT:
A Resolution to award a contract to Hard Rock Concrete Cutters, Inc. in the bid amount of $33,687.50 for the 2021 Sidewalk Cutting Project.
PURPOSE:
To award a Construction Contract for sidewalk maintenance projects throughout the City.
BACKGROUND:
The City maintains over 530 centerline miles of streets that include sidewalks, pavement markings and bike paths. In addition to the yearly street resurfacing project, the City tries to perform an annual maintenance contract to replace deteriorated sidewalks, deteriorated bike paths, deteriorated pavement and old pavement markings that need to be replaced.
In addition to the City wide sidewalk removal and replacement taking place under Contract 2 by D'Land Construction, L.L.C. (R21-153), part of the sidewalk maintenance plan recommended this year is a sidewalk cutting program, primarily focused in the Carillon at Stonegate neighborhood. This work shall consist of saw cutting existing sidewalk horizontally to remove vertical elevation differences of ¼” up to 1 ¾” on each side of a sidewalk joint for the entire 5-foot width of the sidewalk. All cutting will leave a non-slip surface in accordance with the American with Disabilities Act (ADA) requirements with the resulting finish being ADA compliant.
DISCUSSION:
This project was advertised on July 11, 2021 in the Aurora Beacon News, several vendors viewed the documents from the City's website and bids were opened and publicly read on July 28, 2021. The bid tabulation for the 1 bid received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Hard Rock Concrete Cutters, Inc. of Wheeling, IL in the amount of $33,687.50 which is 37.9% less than the Engineer's Cost Estimate.
The local preference ordinance does apply to this bid, however no local bidders submitted. Hard Rock Concrete Cutters, Inc is located at 601 Chaddick Drive, Wheeling, IL 60090.
We recommend awarding the 2021 Sidewalk Cutting Project to Hard Rock Concrete Cutters, Inc. for the unit prices submitted. A copy of Hard Rock Concrete Cutters, Inc.'s submitted bid is attached as Exhibit 'B'.
The improvements will be funded with account 340-4460-431.38-61 (E004 - Capital - Right-of-Way Improvement).
IMPACT STATEMENT:
Construction will begin in September and be completed by October. Only minor impacts to pedestrian traffic are expected.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award a contract to Hard Rock Concrete Cutters, Inc. in the bid amount of $33,687.50 for the 2021 Sidewalk Cutting Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, is necessary and desirable to repair sidewalk throughout the City; and
WHEREAS, bids were received and publicly opened and read on July 28, 2021 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Hard Rock Concrete Cutters, Inc., 601 Chaddick Drive, Wheeling, IL 60090 was the lowest responsible bidder in the amount of Thirty-Three Thousand Six Hundred Eighty Seven Dollars and Fifty Cents ($33,687.50); and
WHEREAS, the 2021 City Budget provides funds in account 340-4460-431.38-61 (E004 - Capital - Right-of-Way Improvement) for this work.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Hard Rock Concrete Cutters, Inc. for the unit prices shown within the bid as set forth in Exhibit 'B'.