cover
TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: December 18, 2018
SUBJECT:
Resolution authorizing the Director of Purchasing to accept a bid from Utility Dynamics Corporation establishing unit rates for the 2019/2020 Electrical Services and an open Purchase Order not to exceed $125,000 annually to support the City’s Electrical Division
PURPOSE:
To obtain approval to accept a bid from Utility Dynamics Corporation establishing unit rates for the 2019/2020 Electrical Services and an open Purchase Order not to exceed $125,000 to annually support the City’s Electrical Division.
BACKGROUND:
The City recently published an Invitation to Bid (ITB) for annual pricing of Electrical Services to support the City’s Electrical Division. The intent of sending this out is to freeze commonly fluctuating unit prices for external services used by the Electrical Division. The previous pricing has expired and this year’s invitation will establish unit prices for 2019 and 2020 (with options to renew in 2021 and 2022) for support services used by the Electrical Division during routine and ongoing maintenance and new construction of City infrastructure.
The ITB for 2019/2020 Electrical Services was advertised in the newspaper and sent directly to several suppliers. The pricing received from the two respondents is summarized on the bid tabulation included and shows Utility Dynamics Corporation to be the low bidder on each item.
DISCUSSION:
The total amount expended through this PO will not exceed $125,000 annually, which includes $25,000 and $100,000 budgeted in accounts 340-4020-418.65-07 (Supplies-Repairs/Maintenance / Street Lighting) and 101-4020-418.38-09 (Repairs & Maintenance Services/Street Lighting), respectively.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
I request the proposed resolution to be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to accept a bid from Utility Dynamics establishing unit rates for the 2019/2020 Electrical Services and establish an open Purchase Order not to exceed $125,000 annually to support the City’s Electrical Division.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, an Invitation to Bid and establish unit prices for materials, supplies, and LED light fixtures for the Electrical Division was properly solicited with three bidders responding of which unit prices have been determined fair; and
WHEREAS, the City of Aurora accepts the bid from Utility Dynamics Corporation for the 2019/2020 Electrical Services; and
WHEREAS, funding for the 2019/2020 Electrical Services is budgeted in accounts 340-4020-418.65-07 (Supplies-Repairs/Maintenance / Street Lighting) and 101-4020-418.38-09 (Repairs & Maintenance Services/Street Lighting).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing accept the bid received from Utility Dynamics Corporation for the 2019/2020 Electrical Services.