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TO: Mayor John Laesch
FROM: Adrian Perez, Superintendent of Street Maintenance
DATE: 4/4/26
SUBJECT:
A Resolution to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL, for the Citywide Asphalt Purchase Program.
PURPOSE:
To Obtain City Council approval to accept the bid from Superior Asphalt Materials LLC for the Citywide Asphalt Purchase Program.
BACKGROUND:
Street Maintenance and Water & Sewer Maintenance utilizes the program to patch potholes, pave citywide infrastructure, and make small road repairs throughout the year. The bulk material is used in various daily operations ranging from our one-ton road patching equipment and cold patch materials to assist with pothole repairs and water main breaks.
DISCUSSION:
Street Maintenance, Water & Sewer Maintenance, and Purchasing Department solicited bids for the Citywide Asphalt Purchase Program utilizing OpenGov and received two responses. Due to the bidding requirements outlined in the "Scope of Work" section, materials supplied had to be within a 10-mile radius from the City of Aurora, disqualifying one of the vendors who was outside the area.
The local preference ordinance did apply but was not a factor in the selection process.
The solicited contract bid is for a one (1) year agreement with a three (3) year annual renewal options upon mutual agreement between the City and the vendor.
Dollars have been appropriated for the expenditure in the following accounts:101-4060-431.65-22 and 510-4063-511.65-22
IMPACT STATEMENT:
Failure to approve this expenditure could affect citywide road conditions and city infrastructure.
RECOMMENDATIONS:
I request City Council to accept the bid from Superior Asphalt Materials LLC.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Street Maintenance, Water & Sewer Maintenance, and Purchasing Department, solicited bids through OpenGov to establish a list of unit prices of various types of asphalt materials to secure pricing for 2026 with three (3) annual options for 2027, 2028, 2029 based on mutual agreement; and:
WHEREAS, the City received a bid from Superior Asphalt Materials LLC and met the requirements in the OpenGov bid, and
WHEREAS, $24,000.00 has been budged in 2026 for this expenditure in account 101-4060-431.65-22 and $55,000.00 has been budged in 2026 for this expenditure in account 510-4063-511.65-22; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Does herby accept the bid from Superior Asphalt Materials LLC, North Aurora, IL, for the Citywide 2026 Asphalt Purchase Program and does herby further authorize its Purchasing Director to issue the necessary orders to implement purchases for the 2026 Asphalt Program.