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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director IT Operations
DATE: May 22, 2019
SUBJECT:
Resolution authorizing the renewal of a three year ForcePoint Websense web filtering software subscription from CDW Government, Vernon Hills, Illinois in the amount of $57,650.00.
PURPOSE:
Renewal of a three year ForcePoint Websense web filtering and monitoring software subscription from CDW Government in the amount of $57,650.00.
BACKGROUND:
Information Technology has used ForcePoint Websense software web filtering and monitoring for the past fifteen years to monitor and block certain websites and web browsing. The subscription is renewable every three years.
DISCUSSION:
The ForcePoint Websense software allows IT to monitor Internet usage by staff, and secure network users from visiting non-desirable websites. It also allows IT to grant role-based access to websites, based on job position and duties. In 2015, the costs was $26,742 for the three year term. The web monitoring user accounts have increased since the last renewal due to including the Public Safety staff, as well as moving this to a Software as a Service (SaaS) Cloud based solution. While $57,650 is 115% higher than the previous three year contract, we have doubled the staff that it protects, decided to go cloud-based, and based on WebSense performance is reasonable.
This pricing reflects the National Intergovernmental Purchasing Alliance (National IPA) cooperative contract pricing through CDWG Contract: National IPA Technology Solutions (2018011-01).
Since a cooperative contract was used, local preference does not apply.
There will be funds available in the 2019 budgeted Information Technology Subscription account 101-1380-419.45-02 after a budget transfer from the budgeted Information Technology Computer Software Applications account 101-1380-419.64-10, which had $279,800 budgeted for 2019, in the amount of $60,000.
IMPACT STATEMENT:
Not approving this resolution leaves the city's network vulnerable and poses a risk to network security.
RECOMMENDATIONS:
Recommend to approve the resolution authorizing the renewal of a three year ForcePoint Websense web filtering software subscription from CDW Government, Vernon Hills, Illinois in the amount of $57,650.00.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the renewal of a three year ForcePoint Websense web filtering software subscription from CDW Government, Vernon Hills, Illinois in the amount of $57,650.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City utilizes the ForcePoint Websense web filtering system to track Internet use, and filter website access; and
WHEREAS, the current ForcePoint Websense subscription is expiring and renewal is needed; and
WHEREAS, CDW Government has provided a quote for a three year subscription in the amount of $57,650.00 through the National IPA cooperative contract; and
WHEREAS, there will be funds available in the 2019 budgeted Information Technology Subscription account 101-1380-419.45-02 after a budget transfer from the budgeted Information Technology Computer Software Applications account 101-1380-419.64-10 [$279,800] in the amount of $60,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: a resolution authorizing the renewal of a three year Websense web filtering software subscription from CDW Government in the amount of $57,650.00.