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TO: Mayor Richard C. Irvin
FROM: John Hoffmann, P.E., Engineering Coordinator
DATE: April 22, 2024
SUBJECT:
A Resolution to award the Heathercrest Subdivision Water Main Improvements project located in Ward 5 to Brandt Excavating, Inc. of Morris, IL in the bid amount of $2,908,475.00.
PURPOSE:
To replace the 6" water main on Heather Drive from N Edgelawn Drive to N Randall Road, Sherwood Avenue, Duncan Drive and Roanoak Avenue.
BACKGROUND:
The location of the water main to be replaced can be seen in attached Exhibit A. This water main has had numerous breaks in the past several years. Closures of residential driveways will be kept to a minimum during construction. Lead water services within the project corridor will be replaced with the approval of each homeowner.
DISCUSSION:
The proposed improvements have been publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit B. Five conforming bids were received, publicly opened and read aloud on April 10, 2024. The bid tabulation, the advertised bid documents, Addendum No. 1 and Brandt Excavating, Inc.'s bid are attached as Exhibits C, D, E and F, respectively.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2024 budget amount of $5,000,000.00.
IMPACT STATEMENT:
There will be lane closures on Heather Drive, Sherwood Avenue, Duncan Drive and Roanoak Avenue throughout the duration of the project. Water shutdowns during the project will be planned and coordinated with the local businesses and residences to minimize impact. Impacts to traffic and local residents will be kept to a minimum.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award the Heathercrest Subdivision Water Main Improvements project located in Ward 5 to Brandt Excavating, Inc of Morris, IL in the bid amount of $2,908,475.00.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the water main replacement will address water main along Heather Drive, Sherman Avenue, Duncan Drive and Roanoak Avenue which have a recent history of breaks; and
WHEREAS, the proposed improvements have been publicly advertised and bid in conformance with City procedures; and
WHEREAS, five conforming bids were received and read aloud on April 10, 2024, with Brandt Excavating, Inc. submitting the lowest responsible bid in the amount of $2,908,475.00; and
WHEREAS, the project ($2,908,475.00) is budgeted for in 2024 within account 510-4058-511-73-02 (IC076, $5,000,000.00 Water Main Replacement); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Brandt Excavating Inc. of Morris, IL in the bid amount of $2,908,475.00.