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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Chief of Public Facilities
DATE: May 25, 2023
SUBJECT:
Human Resources Department Office Renovation
PURPOSE:
To enhance the functionality, security, and appearance of the City's Human Resources Department offices.
BACKGROUND:
The City's Human Resources Department offices are located on the first floor of City Hall, at 44 E Downer Place, Aurora, IL 60507. The office space is antiquated, with an awkward allocation of space, and inadequate infrastructure to accommodate the current needs of the City. The entire office would be best served with a complete renovation, which would greatly improve functionality, infrastructure, and security.
The City retained Kluber Architects + Engineers to provide plans for a renovation. After review and approval of the renovation design plans, the City published solicitation 23-19 "Human Resources Department Interior Renovations" on March 24, 2023. Responses were received from the following companies:
R.C. Wegman Construction Co. (Aurora, IL)
KWCC, Inc. (Montgomery, IL)
Industria, Inc. (Des Plaines, IL)
FH Paschen, S.N. Nielsen & Associates LLC (Chicago, IL).
Although the City's current Job Order Contracting (JOC) program is a viable source for implementing this renovation, projects are occasionally advertised for bid in order to demonstrate the value of the JOC program.
DISCUSSION:
On April 19, 2023, the received bids were publicly opened and F.H. Paschen, S.N. Nielsen & Associates LLC, the City's current JOC contractor, submitted the lowest responsible bid of $683,500.00. A ten percent (10%) contingency of $68,350 will be added to this project.
The project proposal, specifications, drawings, and bid tabulation are attached.
The bid was subject to the Local Preference Ordinance; however, no Aurora contractor was within five percent (5%) ($34,175).
Monies for this project are available in account 354-4411-417.73-40 (C138).
F.H. Paschen has no outstanding debt with the City.
IMPACT STATEMENT:
n/a
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the acceptance of the low bid from F.H. Paschen, S.N. Nielsen & Associates LLC, for the renovation of the Human Resources Department office for $683,500.00 plus a ten percent (10%) project contingency amount of $68,350.00.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the acceptance of the low bid from F.H. Paschen, S.N. Nielsen & Associates LLC, for the renovation of the Human Resources Department office for $683,500.00 plus a ten percent (10%) project contingency amount of $68,350.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City's Human Resources Department offices are located on the first floor of City Hall at 44 E Downer Place, Aurora, IL 60507; and
WHEREAS, the space is antiquated with awkward allocation of space and inadequate infrastructure to accommodate the current needs of the City; and
WHEREAS, the City retained Kluber Architects + Engineers to provide plans for a renovation; and
WHEREAS, after review and approval of the renovation design plans, the City published solicitation 23-19 "Human Resources Department Interior Renovations" on March 24, 2023. Responses were received from the following companies:
R.C. Wegman Construction Co. (Aurora, IL)
KWCC, Inc. (Montgomery, IL)
Industria, Inc. (Des Plaines, IL)
FH Paschen, S.N. Nielsen & Associates LLC (Chicago, IL); and
WHEREAS, on April 19, 2023, the received bids were publicly opened and F.H. Paschen, S.N. Nielsen & Associates LLC, the City's current JOC contractor, submitted the lowest responsible bid of $683,500.00; and
WHEREAS, monies for this project are available in account 354-4411-417.73-40 (C138).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That the Purchasing Director is hereby authorized to issue a purchase order to F.H. Paschen S.N. Nielsen & Associates, LLC for the renovation of the City of Aurora Human Resources Office for $683,500.00 plus a ten percent (10%) contingency of 68,350.00.