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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: September 26, 2023
SUBJECT:
A Resolution authorizing the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in the amount of $99,750 for additional design services for the 2nd Floor Build Out of the new Public Works Combined Maintenance Facility.
PURPOSE:
To authorize the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in the amount of $99,750 for additional design services for the 2nd Floor Build Out of the new Public Works Combined Maintenance Facility.
BACKGROUND:
In 2019, the Engineering Division utilized a Qualifications-Based Selection (QBS) process to select a design team led by Kluber, Inc. to provide Structural and Architectural design services for the new Public Works Combined Maintenance Facility building. The value of the original contract was $1,825,000 and was approved via Resolution R19-402. The first change order to this contract in the amount of $115,000 for additional design services related to technology systems design, site electrical support, and the construction of a brine making building on site was subsequently approved via Resolution R23-101.
The primary building, which was designed under this contract and is currently under construction, includes a second floor directly above the administrative offices which was originally intended to remain temporarily unfinished. Recently however, a portion of this space was identified as a suitable location for the Public Works Engineering Division. As a result, the City has asked Kluber to provide design services to "build out" this space in order to facilitate this relocation. The cost for these design services is $99,750 (see attached proposal), which would be paid as a second change order to the original contract.
Designing this area now will allow for RC Wegman, who is the Construction Manager for the primary building, to request pricing and include this area with the interior build out of the rest of the building. This should result in considerable savings to the City over the cost of bidding this build out under separate contract(s).
DISCUSSION:
This change order to Kluber's contract will be paid using account numbers 510-4063-511.72-01 (Capital Outlay-Bldg Purch/Cost of Building/Water and Sewer Fund), and 354-4411-417.72-01 (Capital Outlay-Bldg Purch/Cost of Building/GO Bonds) (C114), which have remaining 2023 budgets of $930,732.28 and $1,382,709.31, respectively.
IMPACT STATEMENT:
The relocation of the City's Engineering Division will further consolidate the Public Works Department Divisions, many of which work together on a recurring basis, at the new facility. This relocation also frees up the portion of the second floor of the Development Services Center which currently houses the Engineering Division for other City Department(s).
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in the amount of $99,750 for additional design services for the 2nd Floor Build Out of the new Public Works Combined Maintenance Facility.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City utilized a Qualifications-Based Selection (QBS) process to select a design team led by Kluber, Inc. to provide Structural and Architectural design services for the new Public Works Combined Maintenance Facility building (R19-042); and
WHEREAS, change order number 1 to this contract in the amount of $115,000 for additional design services related to technology systems design, site electrical support, and the construction of a brine making building on site was subsequently approved via Resolution R23-101; and
WHEREAS, the need for additional design services at a cost of $99,750 to build out a portion of the second floor to facilitate the relocation of the City's Engineering Division has since been identified; and
WHEREAS, funds will be provided from accounts 510-4063-511.72-01 and 354-4411-417.72-01, which have remaining 2023 budgets of $930,732.28 and $1,382,709.31, (C114) respectively; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in the amount of $99,750 for additional design services for the 2nd Floor Build Out of the new Public Works Combined Maintenance Facility.