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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: May 28, 2024
SUBJECT:
A resolution to award the State Street Water Main Replacement project, located in Ward 3, to Brandt Excavating, Inc., in the bid amount of three hundred forty-seven thousand four hundred sixty-five dollars and zero cents ($347,465.00).
PURPOSE:
To replace the existing water main in the area which has a history of frequent breaks.
BACKGROUND:
The location of the water main to be replaced can be seen in the attachment, Exhibit A - Location Map. There are a total of 8 water services off of the existing water main that will be replaced and switched over to the new main, most of which are currently lead service lines. The project completion deadline is the middle of August in order to get the construction completed prior to the start of the school for the adjacent East Aurora High School and Gates Elementary School.
DISCUSSION:
A total of four bids were received, opened, and read aloud on May 15, 2024. Attached are Exhibits B & D, the proof of advertisement for bid and Brandt Excavating, Inc.'s submitted bid. The bid tabulation can be seen in the attached Exhibit C. The lowest responsible bid received was in the amount of $347,465.00 by Brandt Excavating, Inc. The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2024 budget amount of $5,000,000.00.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
There will be no major lane closures during the duration of the project. The project location is in a quiet, residential area. Impacts to traffic and residents will be kept to a minimum with lifted parking restrictions as required. Water shutdowns during the project will be planned and coordinated with the residents affected.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois 60450 in the bid amount of three hundred forty-seven thousand four hundred sixty-five dollars and zero cents ($347,465.00) be adopted.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award the State Street Water Main Replacement project, located in Ward 3, to Brandt Excavating, Inc., in the bid amount of three hundred forty-seven thousand four hundred sixty-five dollars and zero cents ($347,465.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the water main project will replace a portion of the existing water main which has a recent history of breaks; and
WHEREAS, Brandt Excavating, Inc., submitted the lowest responsible bid out of four bids received, opened and read aloud on May 15, 2024; and
WHEREAS, the water main improvements ($347,465.00) have been funded in the 2024 budget within account 510-4058-511.73-02 (IC076) ($5,000,000.00).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Brandt Excavating, Inc., in the bid amount of three hundred forty-seven thousand four hundred sixty-five dollars and zero cents ($347,465.00).