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TO: Mayor Richard C. Irvin
FROM: Mark Matkovich, Assistant Chief of Services - Aurora Fire Department
DATE: December 08, 2021
SUBJECT:
Resolution authorizing the purchase of one (1) 2022 Wheeled Coach Ford F-550 4x4 Gas Type I ambulance for the amount of $314,253.00 from Fire Service Inc. after trade in.
PURPOSE:
To purchase one (1) 2022 Wheeled Coach Ford F-550 4x4 gas Type I ambulance, from Fire Service Inc. to replace a 2016 ambulance that has 58,643 miles and reached the end of its service life as a front-line vehicle as recommended by Equipment Services
BACKGROUND:
The Aurora Fire Department routinely replaces vehicles that are nearing or have exceeded their service life for a frontline ambulance as recommended by Equipment Services. Medic 7 is a 2016 ambulance that has met the criteria for replacement. The fire department desires to make Medic 7 a reserve medic unit at Central Station. The reserve at Central Station will be traded in which is a 2010 ambulance.
DISCUSSION:
Fire Service Inc. is the area dealer for the Wheeled Coach brand ambulance. The City of Aurora last purchased a Wheeled Coach ambulance from Fire Service Inc. in January of 2021. The Fire Service, Inc. contract with the City of Aurora contains language that allows the right to add additional units to that contract, with a guaranteed maximum mark-up (tag-on language)
After further discussion with Derrick Winston from Fleet services we changed to an F-550 4x4 chassis in 2020 because the F-450 chassis was overloaded with all the equipment we carry and the Power load cot. We would also have a savings of approximately $2,500.00 annually for tire replacement and alignments due to over loading of the chassis.
We request the ability to exercise this right and purchase an additional ambulance based on that language. Funds have been approved for 2022 and will be made available in account 255-3033-422.75-30 for this purchase, with a budgeted amount of $315,000.00. In addition, $20,000.00 has been budgeted in account 255-3033-422.3889 for the set up of the vehicle for a total price $335,000.00.
The price of the new ambulance is 319,403.00. Fire Service, Inc., has offered $5,000.00 as the trade-in value of our reserve ambulance at Central Station, RM2 bringing the price down to 314,253.00.
IMPACT STATEMENT:
Maintaining a safe and dependable emergency response fleet enhances the ability of the Aurora Fire Department to provide emergency medical services to the citizens of Aurora. As vehicles increase in age and mileage, their dependability decreases, and the cost of maintenance of the vehicle increases dramatically.
RECOMMENDATIONS:
That the finance Committee accept the tag on bid from Fire Service Inc. to purchase a 2022 Wheeled Coach, Ford F-550 4x4 gas Type I ambulance from them in the amount of $314,253.00
cc: Public Health, Safety, and Transportation Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana in the amount of $314,253.00 for the Aurora Fire Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Fire Department has been authorized replace ambulances on a schedule designed to maintain critical levels of response reliability and emergency services; and
WHEREAS, Resolution R20-0870 approved by City Council on January 26, 2021 authorized the purchase of one (1) 2022 Wheeled Coach Ford F-550 type 1 ambulance for the Aurora Fire Department from Fire Services, Inc., St. John, Indiana. That contract included language that allowed a “tag-on” for additional purchases; and
WHEREAS, Fire Services Inc., has documented the 2022 Ford F-550 4X4 chassis is currently available and applicable costs. The 2022 City Budget contains adequate funding for this item in account #255-3033-422.75-30.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of the City of Aurora, Illinois does hereby authorize the purchase of one (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Services, Inc., St. John, Indiana in the amount of $319,403.00 less $5,000 trade in for a total of $314,253.00 and does hereby further authorize its Director of Purchasing to issue the necessary orders to implement purchase of same