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TO: Mayor Richard C. Irvin
FROM: Mario Gil, Director of Infrastructure & Operations
Jeff Anderson, Deputy Chief Information Officer
DATE: June 6, 2023
SUBJECT:
Resolution authorizing the annual maintenance renewal for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc. (CDW-G), Vernon Hills IL in the amount of $64,037.12.
PURPOSE:
VMware is an industry standard virtualization software product that makes it possible to partition a single physical server into multiple virtual servers that run simultaneously thereby maximizing computing power on physical servers. This helps reduce capital expenses for additional physical servers. IT currently maintains a VMware environment at the Aurora PD datacenter which has 34 virtual servers, including many of the City's largest systems, including: Computer Aided Dispatch and Records Management (CAD/RMS), Geographic Information Systems (GIS), SharePoint and eMail.
BACKGROUND:
The VMware maintenance will be purchased using Sourcewell 081419-CDW Tech Catalog - Software (081419-CDW) through CDW-G. The Sourcewell Contract aggregates purchasing volume of participating agencies in order to receive larger volume discounts from suppliers. All master agreements are publicly solicited, awarded, and held by a Principal Procurement Agency. Sourcewell Contract serves as a government cooperative purchasing organization for agencies nationwide and their agreements are made available to eligible agencies including City and Local Governments..
DISCUSSION:
The funding for this purchase is earmarked in the IT Department account 101-1280-419.38-11.
IMPACT STATEMENT:
Annual maintenance is required for VMWare to allow IT staff to install security patches, receive support from VMware technicians and remain on supported versions of the VMware software.
RECOMMENDATIONS:
It is recommended that Council authorize the renewal of annual maintenance for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc., Vernon Hills IL in the amount of $64,037.12
cc: Information and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the annual maintenance renewal for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc., Vernon Hills IL in the amount of $64,037.12
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, VMware Server software is used by the City of Aurora to effectively manage its large data center environment; and
WHEREAS, annual maintenance is required for VMWare to allow IT staff to install proper security patches, receive support from VMware technicians and remain on supported versions of the VMware software; and
WHEREAS, The VMware maintenance will be purchased using Sourcewell Cooperative Contract 081419-CDW Tech Catalog Software through CDW-G and the funding for this purchase is earmarked in the IT Division account 101-1280-419.38-11;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizes the renewal of annual maintenance for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc., Vernon Hills IL in the amount of $64,037.12.