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TO: Mayor Thomas J. Weisner
FROM: Andrew Feuerborn, Police Technical Services Director
DATE: March 2, 2016
SUBJECT:
Request a Resolution authorizing the purchase of Nimble Storage equipment from Sentinel Technologies, Inc. of Downers Grove, IL for the Police and Fire Departments’ CAD & RMS project via a National Association of State Procurement Official’s (NASPO) contract in an amount not to exceed $257,157.
PURPOSE:
In December 2015, Hexagon Safety & Infrastructure Inc. was contracted by the City for the purchase of new Computer Aided Dispatch (CAD) and Enterprise Records Management Systems (RMS) to replace the City's legacy public safety systems. This purchase from Sentinel is one of several necessary to begin building out the infrastructure required for the new systems. The items being requested are based on specifications provided by the Police and Fire Departments’ chosen CAD and RMS vendors.
This new hardware will allow the City to move forward with migrating its Public Safety CAD and RMS systems to the new platforms while still maintaining the legacy systems until such time as they can be decommissioned and/or repurposed.
Sentinel has been a City vendor for several years and has provided both hardware and IT services in a variety of key technology areas gaining knowledge of the City's existing infrastructure and needs over these years.
BACKGROUND:
As previously indicated to City Council, procurement of products and services from Intergraph and third party vendors for the CAD and RMS project will be conducted via a phased approach. Third party vendors were approached for quotes and budgetary estimates that would form the basis of design/cost for the overall CAD and RMS project. Early procurements for the project will include supporting infrastructure as well as down payments to Intergraph as outlined in the City’s contract Milestone Payments to Intergraph. Some monies are being held outside of the Intergraph contract to allow for flexibility in purchasing them at a later date and/or substituting them for higher priority unanticipated expenses.
The purchase of a Nimble storage area network solution will provide the majority of data storage for the new CAD and RMS systems for both the Police and Fire Departments. Nimble was selected based on a number of factors including the following:
The specifications and features of the Nimble all-flash storage array and its ability to meet the technical requirements of the project including:
The storage capacity required for the project as measured in raw and usable storage. (The raw storage for the two sets of SANS is approximately 23 to 24 TB raw storage or 16 to 17 TB of usable storage after overhead.)
The throughput capabilities of the system as measured in “IOPS”. (The IOPS are 50,000 and 90,000 for the two respective SAN models being purchased.)
The steep discount level Nimble and Sentinel have extended to the City via The National Association of State Procurement Official’s (NASPO formerly WSCA) contract.
The pricing offered represents a discount level between 27.3% off list and 51.1% off list depending on the model of equipment being purchased. This discount level is significantly greater than the minimum discount of 5% negotiated by NASPO. Nimble also includes all software features bundled within their products whereas some vendors charge additional fees for each feature added to the feature stack.
This request includes $252,115.00 for the product as quoted as well as a 2% contingency to cover unanticipated expenses of $5,042.30 for a grand total not to exceed of $257,157.
DISCUSSION:
This equipment and services will be purchased through the City’s established partner Sentinel Technologies, Inc. Nimble has extended a discount level to the City through Sentinel via the National Association of State Procurement Officials’ bid contract with Nimble which is not available through other means to the City. As such, this purchase is being submitted as a sole source purchase.
Sufficient funds are available for this purchase in the 2016 budget in the following funds and accounts: 211-1233-419.74-11 (Wireless 911 Fund) and 256-1233-419.74-11 (Drug Forfeiture Fund).
IMPACT STATEMENT:
The CAD and RMS project as a whole is expected to provide the Police and Fire Departments with the necessary tools to provide more efficient and effective public safety services to the General Public. While the overall CAD and RMS project will have impacts on other City Divisions/Departments, this specific purchase within the larger project does not.
Impacts on other Departments/Divisions are being discussed and planned for within the context of the larger project.
RECOMMENDATIONS:
Request approval to make the aforementioned purchase of Nimble Storage equipment from Sentinel Technologies, Inc. of Downers Grove, IL in an amount not to exceed of $257,157 for the CAD and RMS CIP project.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the purchase of Nimble Storage equipment for the Police and Fire Departments in the amount of $257,157.00 from Sentinel Technologies, Inc. of Downers Grove, IL. via a National Association of State Procurement Officials contract..
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City has contracted with Hexagon Safety & Infrastructure for new Police and Fire Computer Aided Dispatch and Records Management Systems; and
WHEREAS, the new CAD and RMS systems require additional storage infrastructure; and
WHEREAS, Sentinel Technologies Inc. of Downers Grove has been selected as the City's chosen vendor for Nimble equipment and related services and has unique knowledge of the City's infrastructure and operations; and
WHEREAS, Sentinel Technologies has been named by Nimble as the City's value added reseller; and
WHEREAS, Nimble has extended significant discount levels to Sentinel Technologies for Cisco equipment and Sentinel Technologies extends these discounts to the City of Aurora; and
WHEREAS, the 2016 City Budget provides $83,455.00 for this item in account no. 211-1233-419.74-11 (Wireless 911 Fund); and
WHEREAS, the 2016 City Budget provides $173,702.00 for this item in account no. 256-1233-419.74-11 (Equitable Sharing - Justice Drug Forfeiture Fund); and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The purchase of Nimble Storage equipment for the Police and Fire Departments in the amount not to exceed of $257,157.00 from Sentinel Technologies, Inc. of Downers Grove, IL is hereby authorized, and further, the Purchasing Director is hereby authorized to issue the necessary orders to implement purchase of the same.