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TO: Mayor Thomas J. Weisner
FROM: Jason Bauer, P.E., Engineering Coordinator
DATE: March 11, 2016
SUBJECT:
Authorizing a Professional Services Agreement with Huff & Huff, Inc. for environmental services related to the City of Aurora's Clean Construction and Demolition Debris program for 2016 and 2017 in an amount not to exceed $100,000.00.
PURPOSE:
The Clean Construction or Demolition Debris (CCDD) program is an Illinois Environmental Protection Agency (IEPA) requirement to evaluate excavated material associated with excavation or underground utility work. This Agreement with Huff & Huff would assist City Engineering staff's evaluation of project sites for potential contamination in the excavated material and determining the proper disposal of this material at appropriate locations. Our preferred disposal site, Heartland, accepts CCDD materials from the City of Aurora for no charge, if the environmental requirements dictated by the IEPA are met. The Huff & Huff 2016-2017 Professional Services Agreement provides professional consulting services for this evaluation and certification.
BACKGROUND:
Huff & Huff has provided CCDD consultation on a project-by-project basis since 2013. This 2016-2017 Professional Services Agreement would continue the work covered by the 2015 Agreement. Huff & Huff has provided an average of $65,000 in services every year since 2013.
DISCUSSION:
The CCDD evaluation is critical to disposal of materials at Heartland, the City's preferred disposal site. Heartland accepts City CCDD materials at zero cost as part of a previous agreement with the city. Heartland requires screening of the project site and advanced testing of the materials to be deposited at their site as mandated by the IEPA, in order to accept CCDD materials. This Agreement with Huff & Huff would draw from the following accounts:
Storm Sewer Extensions - B037 280-1852-512-81-23 ($30,000)
Long Term Control Plan improvements - B031 281-1856-512-73-09 ($30,000)
Sanitary Sewer Evaluation & Rehabilitation - IB018 510-4063-511-73-14 ($30,000)
Water main Evaluation, Repair & Replacement - IC076 510-4063-511-73-02 ($10,000)
IMPACT STATEMENT:
This Agreement will not have any impact on the General Public, or other City departments and divisions.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the 2016-2017 Professional Services Agreement for Soil Management & CCDD Documentation services with Huff & Huff, Inc. of 915 Harger Road, Suite 330, Oak Brook, IL in the amount not to exceed $100,000.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora generates excavated material from various underground utility projects that is regulated by the IEPA's Clean Construction or Demolition Debris (CCDD) program that requires proper disposal; and
WHEREAS, Huff & Huff, Inc has successfully completed similar services for the City in the past; and
WHEREAS, the proposed Professional Services Agreement is attached hereto and incorporated herein as Exhibit "A", and
WHEREAS, the 2016 City budget has funding for the project in the following accounts:
Storm Sewer Extensions - B037 280-1852-512-81-23 ($30,000)
Long Term Control Plan improvements - B031 281-1856-512-73-09 ($30,000)
Sanitary Sewer Evaluation & Rehabilitation - IB018 510-4063-511-73-14 ($30,000)
Water main Evaluation, Repair & Replacement - IC076 510-4063-511-73-02 ($10,000).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to enter into the 2016-2017 Professional Services Agreement for Soil Management & CCDD Documentation services for not to exceed one hundred thousand dollars ($100,000.00) with Huff & Huff, Inc., 915 Harger Road, Suite 330, Oak Brook, IL 60523 as per the attached proposal herein attached as Exhibit "A".