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TO: Mayor Richard Irvin
FROM: Michael Pegues, CIO
Jeff Anderson, Deputy CIO
Mariusz Gil, Director, Infrastructure & Operations
DATE: January 3, 2022
SUBJECT:
A Resolution ratifying the purchase of Microsoft Enterprise Security licenses from Dell Marketing LP, Round Rock, TX for $28,600.00 for the last 3 months of 2021 and approving the additional licenses to be added to the City's existing Microsoft Enterprise Agreement at an annual cost of $118,536.00 for years 2022 & 2023.
PURPOSE:
To ensure a high-level of security is provided on all City employee accounts, the IT Department and its managed security service provider, Data Defenders require additional Microsoft licenses and features.
BACKGROUND:
In November, 2021, several City employee accounts were compromised by external actors, which caused IT to initiate the Incident Response Plan. During the containment and remediation phases of this Response Plan, it became very apparent that increased security measures would have mitigated, or in this case possibly eliminated, the effects of the incident.
DISCUSSION:
The State of Illinois holds a Microsoft Licensing Solutions Provider (LSP) Statewide Master Contract which provides government pricing levels on all Microsoft products that has been awarded to Dell, a Microsoft Licensing Solutions Partner. Through the State contract, the City is provided a level of pricing and service which is comparable to the pricing provided to commercial customers who license 15,000 or more users.
The City approved resolution R21-075 (21-0192) in April 2021 for a three-year Enterprise Agreement for the purchase of Microsoft software from the State of Illinois Department of Innovation and Technology Joint Purchasing Contract CMT #1176800 with Dell Marketing L.P. in a total amount of $1,237,190.52 or $412,396.84 annually.
The addition of these licenses will increase the annual amount to $530,932.84 for years 2022 & 2023.
Funds are available for these solutions in 101-1280-419.38-11.
IMPACT STATEMENT:
Without these additional licenses, insight into unauthorized attempts to access City network resources will be severely compromised.
RECOMMENDATIONS:
That the Resolution be approved.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution ratifying the purchase of Microsoft Enterprise Security licenses from Dell Marketing LP, Round Rock, TX for $28,600.00 for the last 3 months of 2021 and approving the additional licenses to be added to the City's existing Microsoft Enterprise Agreement at an annual cost of $118,536.00 for years 2022 & 2023.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City has utilized Microsoft services for many years; and
WHEREAS, the City network continues to be the target of attempted unauthorized access; and
WHEREAS, the City would like to continue to reduce the risk and effects of an intrusion; and
WHEREAS, the City approved resolution R21-075 (21-0192) in April 2021 for a three-year Enterprise Agreement for the purchase of Microsoft software from the State of Illinois Department of Innovation and Technology Joint Purchasing Contract CMT #1176800 with Dell Marketing L.P. in a total amount of $1,237,190.52 or $412,396.84 annually; and
WHEREAS, the addition of these licenses will increase the annual amount to $530,932.84 for years 2022 & 2023; and
WHEREAS, 2022 funding for this product will be in account 101-1280-419.38-11.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that Council ratifies the previous license purchase in the Exhibits and the Director of Purchasing shall be and hereby is authorized to execute on behalf of the City a purchase from Dell Marketing LP, that is in substantially the same form as set forth in the Exhibits to this Resolution and which materially conforms to the terms herein specified.