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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, MIS Director
DATE: 9/7/2017
SUBJECT:
Requesting ratification to pay the outstanding invoices for security cameras that were placed at the Phillips Park Golf Course by Advent Systems, Inc. and the cabling that was done by CTS in the amount of $31,809.00. Both are preferred vendors for the IT Division for the City of Aurora.
PURPOSE:
The security cameras at the Phillips Park Golf Course were added due to the vandalism and theft that was occurring afterhours. There was a lot of damage done in the past few months and adding cameras have improved conditions tremendously.
BACKGROUND:
One of the City's largest camera system roll outs have been with the Genetec system. It is a high quality solution that the City has standardized on using. This call was an emergency and both Advent Systems, Inc and CTS completed the work in a timely fashion.
DISCUSSION:
The IT Division has contracted with Advent Systems, Inc and CTS in the past for several projects throughout the city, past and present. The cost for the cabling from CTS was $4,845. The cost for the cameras to be placed was $26,964. Since this was approved through Risk Management, the account to be used is the property claims account # 601-0000-410-40-87 Golf.
IMPACT STATEMENT:
Since this was an emergency, the work has already been completed and the services are in need of payment.
RECOMMENDATIONS:
It is recommended to approve to pay the pending invoices.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution requesting ratification to pay the outstanding invoices for security cameras that were placed at the Phillips Park Golf Course by Advent Systems, Inc. and the cabling that was done by CTS in the amount of $31,809.00. Both are preferred vendors for the IT Division for the City of Aurora.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, emergency work was needed to be performed at the Phillips Park Golf Club, and security cameras and cabling was needed to be put in place to prevent vandalism and theft, and
WHEREAS the work was performed by preferred vendors Advent Systems, Inc and CTS; and
WHEREAS the total cost of the work was a total of $31,809.00, and the funds are available in the account 601-0000-410-40-87, and future maintenance will be budgeted in the appropriate accounts, and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(4) the desired work is urgently and imminently necessary, and Aurora Code Section 2-335(a)(3) failure to act promptly hereunder may likely result in a substantial increase in cost thereof to be borne by the city.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to give the approval to pay the outstanding invoices for security cameras and cabling that was performed at the Phillips Park Golf Club to prevent vandalism and theft.