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TO: Mayor Thomas J. Weisner
FROM: Jim Pilmer, Director of Neighborhood Standards
DATE: October 6, 2014
SUBJECT:
Requesting approval for a new roof for the Phillips Park Maintenance Facility located at 903 Ray Moses Drive. This is a 2014 budgeted NON CIP Decision Package. The project is being facilitated through Central Services Division
PURPOSE:
This is the Park and Recreation main operations facility. The majority of park employees, and parks administration are located inside this facility and includes a shop area for repairs along with the storage of equipment. This project is a complete new roof system with insulation and gutters. The completed project will have a 20 year warranty. The project is being completed through the Naperville Cooperative Job Order Contract Program. The work will be performed by F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL. The approved project budget is $148,400. Previous work has been completed with this coop and contractor with satisfaction.
BACKGROUND:
This request was made by the Division of Parks and Recreation. The current roof was installed in the early 1970's with the construction of the building. Several repairs and patching has been done. The new roof construction incorporates the insulation into roof prior to the membrane. The current insulation which is under the roof in the building has become a bird nesting area which has destroyed many sections of insulation reducing energy conservation and creating unsanitary working conditions. Several water leaks continue to occur in the building around the skylights and other loose seams. This project includes the removal of all existing insulation and skylights. The new insulation layers will be installed over the existing roof, but under the new 60 millimeter roof membrane and provide an R-Value in excess of 24.0. New gutters will complete the project. The project will commence upon City Council approval and be completed in 2014.
DISCUSSION:
The benefit of this project will improve sanitary conditions for the workers, protect equipment and work space, stop the roof leaks and eliminate the nesting birds inside the building by removing the material. The Naperville Cooperative Job Order Contract is approved through 30 ILCS 525 and the City of Aurora is authorized to participate. The total cost of the projects is $111,731.52. The account number is 340-4440-451.65-05.
IMPACT STATEMENT:
The impact of this resolution will increase sanitary conditions for the workers, stop the roof leaks and eliminate the nesting birds inside the building. Central Services will oversee all work of this project. This will result in efforts towards planning life cycles in our building assets.
RECOMMENDATIONS:
I request approval of the proposed resolution as presented.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen & Associates, LLC for the Installation of a new roof for the Phillips Park Maintenance Facility located at 903 Ray Moses Drive in the amount of $111,731.52 through the Naperville Job Order Contract Program.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the original 1970 roof on the Philips Park Maintenance Facility building continues to leak and creates unsanitary work conditions, and it is therefore desirable to replace the roof on this City building; and
WHEREAS, pursuant to the City of Naperville Job Order Contract Program, F.H. Paschen, S.N. Nielsen & Associates, LLC provides the most economical price for the completion of this roofing project, and 30 ILCS 525 provides authority for the City of Aurora to participate in such a cooperative contract program; and
WHEREAS, the 2014 budget provides for the expenditure of $111,731.52 for this roofing project through account number 340-4440-451.65-05
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: a contract is hereby authorized for the installation of a new roof on the Phillips Park Maintenance Facility located at 903 Ray Moses Drive, at a cost of $111, 731.52 with F.H. Paschen, S.N. Nielsen & Associates, LLC, and further, the Director of Purchasing is authorized to execute all purchase orders and required documents for the project.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Job Order Contract Number 024019.00
City of Aurora Roofing Project at Phillips Park Maintenance Facility