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TO: Mayor Thomas J. Weisner
FROM: Jason Bauer, P.E., Engineering Coordinator
DATE: October 6, 2015
SUBJECT:
Resolution authorizing the Director of Purchasing and City Clerk to execute the Contract Amendment with Wills Burke Kelsey Associates, Ltd. (WBK) for the Lake Street Sewer Separation Construction Engineering Services.
PURPOSE:
To increase the Contract amount by $34,200 from the original value of $85,000 to a new Contract amount of $119,200.
BACKGROUND:
This change order is necessary to increase the Contract value to address circumstances that were unknown when the original Contract was developed. During the final permitting of the project with the Illinois Department of Transportation (IDOT), the scope of work was increased to include complete pavement reconstruction for the east half of Lake Street from Cross Street to Downer Place. This increase in work added significant time to construction schedule; in order to ensure adherence to specifications and construction methodology, on-site construction engineering was required for the lengthened construction schedule; therefore, it was requested that WBK submit a Contract Amendment to account for the additional on-site construction engineering hours; this Amendment is attached as Exhibit 'A'. .
DISCUSSION:
Based on final permit review comments, the east half of the roadway was completely reconstructed with new curb and gutter and sidewalk within the limits of the sewer separation project (Cross Street north to Downer Place). Completing the pavement improvements with the sewer separation provided an overall cost savings to the City and will allow for expedited construction during the upcoming River-Lake Street Two-Way Conversion Project. The 2015 Budget has funds for this work in Project IB018 Account Number 510-4063-511-7314.
IMPACT STATEMENT:
Increasing this Contract will allow for the On-Site Construction Engineering required to adequately perform construction observation for the additional improvements that were added to the Lake Street Sewer Separation Project during final IDOT review.
RECOMMENDATIONS:
We respectfully request this resolution be forwarded on to the BGI Committee for their review and recommendation for approval.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing and City Clerk to Execute the Contract Amendment with Wills Burke Kelsey Associates, Ltd. for the Lake Street Sewer Separation Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the scope of the Lake Street Sewer Separation Project was increased after final permitting review by the Illinois Department of Transportation, and
WHEREAS, the increase in project scope added significant time to the construction schedule, and
WHEREAS, it is necessary and desirable to have On-Site Construction Engineering Services for the additional construction time that was not included in the original Agreement with Wills Burke Kelsey Associates, Ltd., and
WHEREAS, the Contract Amendment from Wills Burke Kelsey Associates, Ltd. is in the amount of $34,200.00, a copy of which is attached as Exhibit 'A', and
WHEREAS, funding has been provided in Project IB018 Account Number 510-4063-511-7314.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing and City Clerk are hereby authorized to execute the Contract Amendment with Wills Burke Kelsey Associates, Ltd. as set forth in Exhibit 'A'.