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TO: Mayor Richard C. Irvin
FROM: Michael Houston, Superintendent of Water and Sewer Maintenance
DATE: November 12, 2024
SUBJECT:
A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Plumbing Service.
PURPOSE:
The purpose of this resolution is to establish a Contractors’ availability list with set per item costs to enable the City to complete plumbing services which can't be performed in-house as the need arises based on competitive bidding and timely response to the need. The submission of a bid shall not bind the Contractor to the performance of work under this resolution. The Contractor(s) deemed to be in the best interests of the City, for whatever specific project the City may be considering, shall be given an opportunity to accept or decline projects on a case-by-case basis. If that Contractor declines the project, the next Contractor deemed to be in the best interests of the City shall be given the opportunity
In accordance with Municipal Code Section 48-26 (Utility: Responsibility for Installation and Maintenance) the City of Aurora provides plumbing services to make repairs to private water services within the public Right-of-Way or a City easement. All repairs are performed by licensed plumbers.
BACKGROUND:
In accordance with Municipal Code Section 48-26 (Utility: Responsibility for Installation and Maintenance) the City of Aurora provides plumbing services to make repairs to private water services within the public Right-of-Way or a City easement. All repairs are performed by licensed plumbers. Plumbers are typically dispatched within one hour after Water & Sewer Division receives notification of a leaking water service line within the Public Right of Way
DISCUSSION:
The proposals were opened on October 30, 2024. RJ O'Neil, 1125 S Lake St, Montgomery, IL 60538, Michels Plumbing, Inc., 225 Gale St., Aurora, IL 60506, and Cannonball Mechanical, 195 W Ashland Ave, Aurora, IL 60506 were the three qualified bidders who submitted complete proposals. Public Works and the Water and Sewer Maintenance Division have the ability to choose the Contractor with the most advantageous unit prices and response times for the type of work to be completed. The advertisement for bids and bid tabulation are attached as Exhibits A, and B. Copies of the submitted bids are also attached as exhibits.
This contract is subject to the local vendor preference ordinance.
Funding for this work is typically budgeted within account # 510-4063-511-38-45. Funds are requested in the amount of $55,000 in the 2025 budget, currently under review, for this work.
IMPACT STATEMENT:
This process reduces staff time by developing a list of contractors to perform plumbing services at fixed unit prices. This avoids the time and effort to prepare purchase orders, review bids, and select contractors for repair services.
RECOMMENDATIONS:
Staff recommends acceptance of the contractors' bid proposals, and allowing the Director of Purchasing to enter into an agreement with the bidding contractors.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to accept the Proposals received for the 2025 Water & Sewer Division Plumbing Service.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Ordinance Number 017-050, amending Chapter 48 of the City Code of Ordinances (Water Service Maintenance) was passed by the City council and approved by the Mayor on August 8, 2017; and
WHEREAS, the Water and Sewer Maintenance Division solicits plumbing service bids annually for the repair of water services in accordance with Ordinance Number 017-050; and
WHEREAS, on October 30, 2024, three local plumbers from the City of Aurora and neighboring municipalities submitted qualified bids to perform services in compliance with City Ordinance 017-050; and
WHEREAS, the proposed 2025 Budget provides $55,000 funding for plumbing services within the Water and Sewer Fund in account number 510-4063-511-38-45)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: subject to the approval of this item in the 2025 budget, that the Director of Purchasing is hereby authorized to accept the Proposals for the 2025 Water and Sewer Plumbing Service as set forth in the attached Bid Tabulations in Exhibit B, and further, the Director of Purchasing and/or the City Engineer is authorized to take such additional action as necessary to authorize work to be done in accordance therewith.