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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: March 10, 2022
SUBJECT:
A Resolution authorizing the execution of a Local Public Agency Amendment #1 for Federal Participation with the State of Illinois, the execution of a Phase 2 Design Engineering Supplement with Alfred Benesch & Company in the not to exceed amount of $69,016.00, and the appropriation of $61,810.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project.
PURPOSE:
To execute the Local Public Agency Amendment #1 there by reserving sufficient funds to cover the local agency share of the project cost by resolution, to approve the Phase 2 Design Engineering Services Supplement with Alfred Benesch & Company (Benesch) and to Appropriate REBUILD Illinois Bond Funds by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
Farnsworth Avenue crosses Indian Creek just north of Indian Trail. The current structure was constructed in 1970 and consists of three 8' diameter Corrugated Metal Pipes that are badly deteriorated. The City has been moving forward various stages of the project and the bids were opened at the IDOT State Letting on Friday January 21, 2022. Benesch has been under contract with the City to complete the Phase 2 Design Engineering in the amount of $292,794.00 (approved by City Council on 9/22/2020, R20-205).
DISCUSSION:
During final design, Benesch completed a number of work items not identified in the original Phase 2 agreement, mostly related to IDOT review comments. These included:
- Revision of the Maintenance of Traffic (MOT) to add an additional stage per IDOT comments.
- Addition of temporary traffic signals for MOT (not anticipated at the time of scoping and IDOT KO Meeting).
- Traffic signal modifications including additional post determined during IDOT review.
- Additional lighting level of effort, including new details for light poles on the bridge and photometrics required by IDOT.
- Special barrier walls and footings due to limited space, as determined near the end of design.
- Additional pay items, quantities, special provisions, QA and administration related to the above changes.
The attached Phase 2 Engineering Supplement (BLR 05530) from Alfred Benesch & Company in the amount of $69,016.00 noted as Exhibit 'B' summarizes the level of effort and scope for this supplement.
City Staff has worked with Kane-Kendall Council of Mayors (KKCOM) and IDOT staff to obtain additional STP-Bridge Funds to cover 80% of these additional costs. The additional funding has been approved, and IDOT has reviewed/approved the draft agreements. Therefore, the true cost increase to the City for this supplement is $13,803.20. The attached Local Public Agency Amendment #1 for Federal Participation (BLR 05311) is shown as Exhibit ‘A’ and will need to be executed to utilize those funds. The City will front fund engineering costs and will be reimbursed 80% of the costs.
IDOT requires a Resolution to Appropriate the REBUILD Illinois Bond Funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09110 (Exhibit ‘C’) appropriating REBUILD Illinois Bond Funds in the amount of $61,810.00 is attached. The resolution amount does not match the Engineering Supplement amount because more money had been previously authorized than the original Engineering Agreement amount.
Funding for this project is available in account 202-4460-431.76-51 (CIP G019)
IMPACT STATEMENT:
Bridge construction will take place most of the 2022 construction season, subject to required utility relocations. Construction will take place under traffic, no detour will be required. Traffic in each direction will be reduced to one lane, with the southbound left turn lane open during all stages. Intermittent lane closures may occur during certain work activities.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Local Public Agency Amendment #1 for Federal Participation with the State of Illinois, the execution of a Phase 2 Design Engineering Supplement with Alfred Benesch & Company in the not to exceed amount of $69,016.00, and the appropriation of $61,810.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to replace the Farnsworth Avenue Bridge over Indian Creek just north of Indian Trail. The project has a State Job No: D-91-305-18; Project No: 0SG3(721); and MFT Section No: 18-00324-00-BR; and
WHEREAS, the Farnsworth Avenue Bridge Project has been awarded Surface Transportation Program - Bridge (STP-Bridge) federal funding in the amount not to exceed $289,448.00 for Design Engineering.
WHEREAS, the use of federal funds requires the City to execute the Local Public Agency Amendment #1 for Federal Participation with State of Illinois (IDOT), a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, there is a need to execute Phase 2 Preliminary Supplement with Alfred Benesch & Company, 35 W. Wacker Drive, Suite 3300, Chicago, IL 60601 in the amount of $69,016.00, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'B'; and
WHEREAS, there is a need to appropriate REBUILD Illinois Bond Funds (MFT Section # 18-00324-00-BR) funds for this project in the amount of $61,810.00, a copy of which resolution is attached for approval.
WHEREAS, funding for this project is budgeted in account 202-4460-431.76-51 (CIP G019)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Local Public Agency Amendment #1 for Federal Participation with the State of Illinois in substantially the same form as attached to this Resolution as Exhibit 'A' shall be and hereby is approved; and further
BE IT RESOLVED, that Phase 2 Design Engineering Supplement with Alfred Benesch & Company in substantially the same form as attached to this Resolution as Exhibit 'B' in the not to exceed amount of sixty-nine thousand sixteen dollars ($69,016.00) shall be and hereby is approved; and further
BE IT RESOLVED, that sixty-one thousand eight hundred and ten dollars ($61,810.00) of available REBUILD Illinois Bond Funds, Motor Fuel Tax Section Number 18-00324-00-BR shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Mayor and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'C'.