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TO: Mayor Thomas J. Weisner
FROM: Joseph Hopp, Superintendent Maintenance Services
DATE: December 30, 2014
SUBJECT:
Purchase of 23 new automobiles and trucks from the Illinois Department of Central Management Services Master Contracts or the Suburban Purchasing Cooperative.
PURPOSE:
To replace automobiles and/or trucks that have met the replacement criteria in their respective class of a vehicle.
BACKGROUND:
The City of Aurora participates in both the Illinois Department of Central Management Services Master Contracts and the Suburban Purchasing Cooperative for the purchase of new vehicles. Both of these purchasing programs solicit bids for new vehicles from automotive dealers thus we can forego the bidding process.
DISCUSSION:
I am requesting the authority to purchase 23 replacement vehicles in the amount not to exceed $1,241,500.00 that have been approved in the 2015 City of Aurora budget. All of these vehicles that are listed on the attached spreadsheet are available through the Illinois Department of Central Management Services Master Contracts and/or the Suburban Purchasing Cooperative programs, which the City of Aurora participates.
The attached spreadsheet is sorted by fund and it cross-references the 2015 Replacement Request ID Number, department/division with the number of units approved, vehicle type, budgeted cost, and it includes the account numbers
IMPACT STATEMENT:
The purchase of 23 new vehicles will reduce the maintenance and repair cost for the respective divisions and improve the reliability of the fleet
RECOMMENDATIONS:
That the City Council adopts a resolution authorizing the purchase of 23 new vehicles in the amount of $1,241,500.00 from the Illinois Department of Central Management Services Master Contracts and/or the Suburban Purchasing Cooperative.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to purchase 23 new automobiles and trucks from the Illinois Department of Central Management Services Master Contracts or the Suburban Purchasing Cooperative.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City of Aurora participates in the Illinois Department of Central Management Services Master Contracts and the Suburban Purchasing Cooperative; and
WHEREAS, both of these purchasing programs bid vehicles for purchase thus we can forego the bidding process, and
WHEREAS, the purchase of 23 new vehicles will reduce the maintenance and repair cost for the respective divisions and improve the reliability of the fleet, and
WHEREAS, the 2015 City budget has the funds reserved in the respective Division's accounts to purchase the new vehicles and that the accounts are listed on the attachment
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That the City Council adopts a resolution authorizing the purchase of 23 new vehicles in the amount of $1,241,500.00 from the Illinois Department of Central Management Services Master Contracts and/or the Suburban Purchasing Cooperative
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
2015 master lists.pdf