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TO: Mayor Richard C, Irvin
FROM: Guadalupe Gonzalez III, Superintendent of Facilities Maintenance
DATE: July 11, 2023
SUBJECT:
Aurora Police Department Parking Structure Maintenance and Repairs
PURPOSE:
To ensure the safety of all Staff and Police Vehicles.
BACKGROUND:
First opened in 2010, the Aurora Police Department Headquarters, located at 1200 E Indian Trail Rd Aurora, IL 60505 is a complex containing a 154,000 square foot headquarters building, a 41,000 square foot training and support building, and a 557-space, 203,069 square foot, two-level parking deck constructed of pre-cast concrete (aerial image attached).
In 2022, while conducting routine site inspections, the City's Facilities Maintenance Division discovered signs of deterioration at multiple locations of the parking structure, which prompted the City retained Walker Consultants, of Hoffman Estates, IL, to perform a full structure assessment, provide a report of it's findings, along with recommended corrective measures (report attached).
Following review of, and based on the findings and recommendations in the Walker Consultants condition assessment report, the City advertised Bid 23-20 (Aurora Police Station Parking Structure 2023 Maintenance Repairs for the City of Aurora) in April 2023(solicitation attached).
All bids received were publicly opened and read aloud on May 17, 2023, which included proposals from four (4) vendors: Golf Acquisition Group, LLC, of Hammond, IN, J. Gill and Company, of Tinley Park, IL, JLJ Contracting, Inc., of Broadview, IL, and National Restoration Systems, Inc., of Rolling Meadows, IL (bid tabulation attached).
DISCUSSION:
Of the four bids submitted, J. Gill and Company submitted the lowest responsible bid (attached) in the amount of $374,335.00, which includes the base bid of $359,985.00 plus an Alternate #1 bid of $14,350.00. A ten percent (10%) contingency of $37,433.50 is requested for this project.
The bid tabulation, the J. Gill and Company submittal, the bid tabulation, and consultant report is attached.
This bid was subject to the Local Preference Ordinance, however none of the vendors were local.
Funding for this project is approved in the 2023 City Budget and allocated in account: 340-4411-417.38-05 ($450,000.00).
J. Gill and Company is not indebted to the City.
IMPACT STATEMENT:
During repairs to the APD Parking Structure, sections of the structure will be closed off to perform work with minimal disruption to staff parking or police operations. All safety measures will be strictly enforced to prevent staff member exposure to hazards while work is in progress.
RECOMMENDATIONS:
That the City Council adopts a resolution authorizing acceptance of the low bid from J. Gill and Company for repairs and maintenance of the Aurora Police Department Headquarters Parking Deck in the amount of $374,335.00, plus a contingency amount of $37,433.50.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing acceptance of the low bid from J. Gill & Company for repairs and maintenance of the Aurora Police Department Headquarters Parking Deck in the amount of $374,335.00, plus a contingency amount of $37,433.50.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Police Department Headquarters, located at 1200 E Indian Trail Rd Aurora, IL 60505 is a complex containing a 557-space, 203,069 square foot, two-level parking deck constructed of pre-cast concrete; and
WHEREAS, in 2022, while conducting routine site inspections, the City's Facilities Maintenance Division discovered signs of deterioration at multiple locations of the parking structure; and
WHEREAS, the City retained Walker Consultants, of Hoffman Estates, IL, to perform a full structure assessment, provide a report of it's findings, along with recommended corrective measures; and
WHEREAS, based on the findings and recommendations in the Walker Consultants condition assessment report, the City advertised Bid 23-20 (Aurora Police Station Parking Structure 2023 Maintenance Repairs for the City of Aurora) in April 2023; and
WHEREAS, all bids received were publicly opened and read aloud on May 17, 2023, which included proposals from four (4) vendors: Golf Acquisition Group, LLC, of Hammond, IN, J. Gill and Company, of Tinley Park, IL, JLJ Contracting, Inc., of Broadview, IL, and National Restoration Systems, Inc., of Rolling Meadows, IL; and
WHEREAS, J. Gill and Company submitted the lowest responsible bid in the amount of $374,335.00, which includes the base bid of $359,985.00 plus an Alternate #1 bid of $14,350.00; and
WHEREAS, Funding for this project is approved in the 2023 City Budget and allocated in account: 340-4411-417.38-05 ($450,000.00).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing acceptance of the low bid from J. Gill & Company for repairs and maintenance of the Aurora Police Department Headquarters Parking Deck in the amount of $374,335.00, plus a contingency amount of $37,433.50, and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.