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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: September 23, 2019
SUBJECT:
A Resolution authorizing a contract with Copenhaver Construction, Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of two hundred ninety-nine thousand, thirty-five dollars and zero cents ($299,035.00) for the 2019 Ditch Grading and Driveway Culverts project located in Wards 1 and 5.
PURPOSE:
To restore positive drainage in several roadside ditches and to replace failing driveway culverts.
BACKGROUND:
The Engineering Division has become aware of several locations where roadside ditches are in need of maintenance and driveway culverts replaced. See Exhibit A for a project location map.
DISCUSSION:
The proposed improvements have been publicly advertised and bid in conformance with City procedures. Exhibit B is the project advertisement. The bids were received, opened, and read aloud on September 17, 2019. Five bids were received and the lowest bid has been discarded because it was from a contractor that has not met the IDOT prequalification certification requirement as listed as item 2 in the bid advertisement and item H in the bidders certification form. The remaining four responsible bids are tabulated in Exhibit C. Exhibit D is a copy of the lowest responsible bid from Copenhaver Construction, Inc.
This contract is subject to the local vendor preference ordinance. However, none of the contractors submitting bids were eligible according to the requirements listed in the ordinance.
The project is budgeted for in 2019 within account 280-1852-512.81-90 (Project B049). Approximately $2,707,000 will remain unencumbered in the account if this project is approved.
IMPACT STATEMENT:
Ditch grading will cause temporary lane closures along adjacent streets. Driveways will temporarily lose access during culvert replacement.
RECOMMENDATIONS:
Staff recommends the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing a contract with Copenhaver Construction, Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of two hundred ninety-nine thousand, thirty-five dollars and zero cents ($299,035.00) for the 2019 Ditch Grading and Driveway Culverts project located in Wards 1 and 5.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the 2019 Ditch Grading and Driveway Culverts project will restore positive drainage in several roadside ditches; and
WHEREAS, the proposed project has been publicly advertised and bid in conformance with City procedures; and
WHEREAS, Copenhaver Construction, Inc. provided the lowest responsible bid out of five bids received; and
WHEREAS, Account 280-1852-512.81-90 2019 budget was $3,500,000 which included project B049 and has sufficient funds for this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the award of a contract to Copenhaver Construction, Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of two hundred ninety-nine thousand, thirty-five dollars and zero cents ($299,035.00) for the 2019 Ditch Grading and Driveway Culverts project is hereby approved, and the Director of Purchasing is hereby authorized to enter into such a contract on behalf of the City.