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TO: Mayor Richard C. Irvin
FROM: Giovanni Santana, Superintendent of Parks & Recreation
DATE: December 7th, 2023
SUBJECT:
2024 Parks Replacement Turf Sprayer Procurement
PURPOSE:
To ensure that the City's Parks & Recreation Division has adequate turf spraying equipment to perform their turf maintenance safely, efficiently, and effectively.
BACKGROUND:
The sprayer assigned to the Parks and Recreation Division has been in service for over 20 years. Due to diminishing reliability, increased downtime, and accumulating maintenance expenses, and difficulty procuring parts for repairs, the turf sprayer was approved for replacement in the City's 2024 Budget.
Advancements in technology have introduced new features and safety measures that are absent in the existing sprayer. The acquisition of modern large area sprayer such as the Toro Multi Pro 5800 will enhance operational efficiency and improve maintenance staff safety through technological advances such as GPS mapping/plotting and product drift reduction.
DISCUSSION:
The City participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement equipment and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use a greater purchasing power to get lower prices.
Toro, a reputable manufacturer of landscape maintenance equipment, has begun accepting orders for the next wave of equipment production which is tentatively scheduled to commence early in 2024.
In order to secure our place in the production que, the Parks Maintenance Division is requesting authorization to place an order for a Toro Multi Pro 5800 turf sprayer from Reinders Inc., which is an authorized Toro distributor, for $109,819.86, using Sourcewell contract# 031121-TTC.
The current sprayer will be evaluated for a potential trade in to offset a portion of cost of the new sprayer.
The Reinders Inc. proposal and images of the requested equipment are attached.
Funding to satisfy the cost of the requested equipment has been approved to be available in the 2024 budget with specific allocation in the following account 340-4440-451.74-51 ($110,000.00),
IMPACT STATEMENT:
NA
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase a turf maintenance sprayer, from Reinders Inc., through Sourcewell for $109,819.86.
cc: Infrastructure and Technology
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the purchase of a turf maintenance sprayer, from Reinders Inc., through Sourcewell, for $109,819.86.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the large-scale turf sprayer assigned to the Parks and Recreation Division has been in service for over 20 years. Due to diminishing reliability, increased downtime, and accumulating maintenance expenses, and difficulty procuring parts for repairs, the turf sprayer was approved for replacement in the City's 2024 Budget; and
WHEREAS, the City participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles; and
WHEREAS, the Parks Maintenance Division is requesting authorization to place an order for turf sprayer from Reinders Inc., which is an authorized Toro distributor, for $109,819.86, using Sourcewell contract# 031121-TTC; and
WHEREAS, funding to satisfy the cost of the requested sprayer has been approved to be available in the 2024 budget with specific allocation in the following account 340-4440-451.74-51 ($110,000.00); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the purchase of a turf maintenance sprayer, from Reinders Inc., for $109,819.86, which is hereto and made a part of and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.