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TO: Mayor Thomas J. Weisner
FROM: Steve Andras, Acting Airport Director
Jim Dahl, MIS Director
DATE: May 23, 2014
SUBJECT:
Resolution authorizing Sentinel Technologies, Inc. to improve the City network connection with Aurora Airport via a microwave link.
PURPOSE:
The Aurora Airport currently has a T1 connection to the City network. This project will establish a microwave connection with the airport, and increase bandwidth from 1.5Mb to 200Mb, thus allowing additional access to City network resources and cost savings.
BACKGROUND:
The Aurora Airport staff are not currently able to access City resources that require large amounts of bandwidth. Access to large maps, drawings and other files stored on servers at City Hall are unavailable. In addition, airport staff cannot currently utilize the centralized VOIP phone system.
DISCUSSION:
Airport staff will benefit greatly by having access to large files stored at City Hall. For example, this will allow the airport GIS layer to reside in the centralized GIS system, and still allow airport staff access to that layer. There are currently separate GIS files at the airport.
Incorporating the airport into the VOIP phone system will enhance communications between the airport and City Hall. It will provide 4-digit extension dialing, voicemail, and caller ID. It will also provide significant savings by eliminating an expensive T1 line along with a separate telephone service with multiple lines. Total cost of the project is $29,880.50. The estimated savings will be in excess of $1,100.00 per month, which translates to ROI of approximately 27 months.
Funds are available in airport accounts 504-1810-433.64-12, and 504-1810-433.73-99.
We are also requesting a 15% contingency amount for potential unexpected expenses of $4,500.00.
The Finance Department has been contacted and Sentinel Technologies does not have outstanding debt with the City.
This is a sole source purchase, as Sentinel Technologies has been named the City's preferred provider by Cisco Technologies, and no other vendor can offer the same level of discount as Sentinel. In addition, Sentinel Technologies has a standing Master Services Agreement with the City of Aurora.
IMPACT STATEMENT:
There will be no impact on the general public. All impacts for the airport are positive, as they will realize significant cost savings while increasing functionality. Impact on IT is minimal.
RECOMMENDATIONS:
We request approval of the aforementioned purchase in the amount of $29,880.50, with a $4,500.00 contingency and annual maintenance costs of $4,838.00.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution approving installation of a microwave link between the City network and the Aurora Airport in the amount of $29,880.50, with a $4,500.00 contingency and Annual Maintenance costs of $4,838.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Sentinel Technologies, Inc. has an established Master Services Agreement with the City of Aurora; and
WHEREAS, Sentinel Technologies, Inc. has been assigned by Cisco Technologies as the City of Aurora's referred reseller, which allows larger discounts than other vendors can provide; and
WHEREAS, funds are available in Aurora Airport budget accounts 504-1810-433.64-12, and 504-1810-433.73-99.
WHEREAS, Sentinel Technologies, Inc. has submitted quotes totaling of $29,880.50, with an Annual Maintenance cost of $4,838.00, and the MIS Director has requested a contingency amount of $4,500.00
WHEREAS, Pursuant to Aurora Code Section 2-335 (a)(3) the desired product is provided by only one source and failure to purchase to act promptly may likely result in a substantial cost increase to be borne by the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approve installation of a microwave link by Sentinel Technologies, Inc. between the City network and the Aurora Airport in the amount of $29,880.50, with a $4,500.00 contingency and annual maintenance cost of $4,838.00.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Attachments:
Sentinel Microwave/Tower Build Quote
Sentinel Hardware Quote