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TO: Mayor Richard C. Irvin
FROM: Michael Pegues, Chief Information Officer
Charlie Koch, Asst. Director of Finance
DATE: September 23, 2019
SUBJECT:
An Infrastructure and Technology Resolution Approving the purchase of Automatic License Plate Recognition (ALPR) components, maintenance, installation and training services from CDW-G, LLC, of Vernon Hills, IL under a National IPA purchasing agreement, for an amount not to exceed $92,931.39 as well as a software interface to CentralSquare's Case Management software from Quatred, LLC, of Barnstead, NH, for an amount not to exceed $20,400, for a total award not to exceed $113,331.39.
PURPOSE:
Automated License Plate Recognition (ALPR) technology is utilized in City of Aurora parking enforcement vehicles. These ALPR cameras utilize object character recognition (OCR) to translate vehicle plate images into character representations that are compared against known plates for validation. ALPR reduces workload as it is always on and does not require human intervention to enter the violation into the City's CentralSquare Case Management system. Future use will be to manage permit parking on the City's surface lots.
BACKGROUND:
These ALPR systems are utilized to enforce parking regulations at City of Aurora surface parking lots, train station lots and residential streets. This purchase will replace out-dated and no longer working units. Genetec was selected as the ALPR of choice as the Genetec AutoVu ALPR system integrates with the City's existing Genetec Video Management System which manages surveillance cameras and video images city-wide.
Quatred was selected as the implementation vendor for these devices as Quatred manages the interface between CentralSquare Case Management and the current ALPR system.
DISCUSSION:
Continued use of ALPR systems are a benefit to the City of Aurora and City staff for the following reasons:
Increased efficiency of parking enforcement staff
Reduce ticketing disputes
Better management of parking spaces throughout the City
Make data driven decisions for parking by using historical occupancy statistics of City lots.
Provide sufficient revenue to the City to cover the costs of operations
Funding for this purchase comes from the budgeted 2019 Motor Vehicle Parking System funds 520-2533-419.32-80 [$1,800], 520-2533-419.45-02 [$400], 520-2533-419.38-11 [$50,500], 520-2533-419.64-80 [$82,400], that combined have a budgeted amount of $135,100.00.
IMPACT STATEMENT:
This request will have a positive impact on service delivery to the City of Aurora by increasing efficiency of parking enforcement personnel, reducing parking violations, identifying repeat offenders and increase revenue to the City. As the current components are beyond end of life, one of the two vehicles are current disabled and unable to be repaired.
RECOMMENDATIONS:
It is recommended that the Council approve the purchase of Automatic License Plate Recognition (ALPR) components, maintenance and training services from CDW-G, LLC, for an amount not to exceed $92,931.39 as well as installation, an interface to CentralSquare's Case Management software from Quatred, LLC, for an amount not to exceed $20,400, for a total award not to exceed $113,331.39.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution approving the purchase of Automatic License Plate Recognition (ALPR) components, maintenance, installation and training services from CDW-G, LLC, for an amount not to exceed $92,931.39 as well as a software interface to CentralSquare's Case Management software from Quatred, LLC, for an amount not to exceed $20,400, for a total award not to exceed $113,331.39
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the current ALPR solution is beyond end of life; and
WHEREAS, Quatred manages the interface between CentralSquare Case Management and the current ALPR system; and
WHEREAS, Genetec was selected as the APLR of choice as the Genetec AutoVu ALPR system integrates with the City's existing Genetec Video Management System; and
WHEREAS, funding for this purchase comes from the budgeted 2019 Motor Vehicle Parking System funds that have a combined budgeted amount of $135,100.00; and
WHEREAS, continued use of ALPR systems are a benefit to the City of Aurora by increasing the efficiency of City parking enforcement staff and increasing revenue to the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approve the purchase of Automatic License Plate Recognition (ALPR) components, maintenance, installation and training services from CDW-G, LLC, for an amount not to exceed $92,931.39 as well as a software interface to CentralSquare's Case Management software from Quatred, LLC, for an amount not to exceed $20,400, for a total award not to exceed $113,331.39.