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TO: Mayor Robert J. O’Connor
FROM: Carie Anne Ergo, Chief Management Officer
DATE: November 17, 2016
SUBJECT:
A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators’ Occupation Tax.
PURPOSE:
To obtain the City Council’s approval of a resolution that would extend the City of Aurora’s participation in the Aurora Area Convention and Visitors Bureau from December 22, 2016 through December 31, 2019. Aurora agrees to contribute 90% of its revenues collected through the Hotel Operators’ Tax during this period up to $175,000 annually.
BACKGROUND:
In 1987, the city entered into an intergovernmental agreement (IGA) with the Villages of North Aurora, Sugar Grove and Montgomery concerning the imposition of a hotel/motel tax and the use of the proceeds of that tax to promote tourism in the greater Aurora area (Resolution No. R87-3668). Originally, the communities agreed to impose a 3% hotel/motel tax and give 80% of the proceeds to the Aurora Area Convention and Tourism Council (now named the Aurora Area Convention and Visitors Bureau [AACVB]).
Since the execution of the original agreement, it has been amended and its term has been extended several times. Over the course of the extensions, the number of participating municipalities increased and the amount of hotel/motel tax proceeds conveyed to the AACVB increased from 80% to 90% of total collections.
DISCUSSION:
The extension of the seventh amendment to the Intergovernmental Agreement will expire on December 22, 2016 (Resolution No. R15-01099).
In 2013, the City of Aurora re-evaluated the terms of the previous extensions with the AACVB based on the city's significant financial contribution compared to other member municipalities. The re-evaluation led to Aurora and the AACVB Board agreeing to significant changes to the terms of the Agreement. The changes limited Aurora’s financial contribution and increased its direct representation on the Board, all while preserving current levels of formula grant funding provided by the State of Illinois to the AACVB. The revised terms also called for the agreement between Aurora and the AACVB to be shortened from five years to two years, however, the agreement was extended in 2015 for an additional year.
Currently, Alderman Bill Donnell, who serves as Aurora's municipal representative on AACVB, is the elected President of the organization. For long-term planning and budgeting purposes, the AACVB has requested that Aurora once again consider a longer term agreement, and therefore the current extension is proposed to be three years. All other contract terms remain unchanged.
IMPACT STATEMENT:
Not Applicable
RECOMMENDATIONS:
It is recommended the City Council approve a three year extension of its contract with the Aurora Area Convention and Visitors Bureau, prior to the expiration of the current agreement on December 22, 2016.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City has previously approved agreements with the Aurora Area Convention and Visitor’s Bureau (“AACVB”), providing for the payment of certain collected Illinois hotel operator’s occupation tax dollars from the City to the AACVB in exchange for the promotion and development of tourism within the Aurora area; and
WHEREAS, the first of such agreements was approved December 15, 1987 via Resolution R87-3668 and the most recent extension of the Agreement approved via Resolution R15-01099 expires on December 22, 2016; and
WHEREAS, it is the desire of the City of Aurora and the AACVB to authorize an amended agreement in accordance with the attached terms.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the City of Aurora shall enter into a three-year Agreement with the Aurora Area Convention and Visitor’s Bureau substantially in conformance with the proposed terms attached, and the Mayor is hereby authorized to execute said Agreement on behalf of the City of Aurora.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Franco, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O’Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor