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TO: Mayor Richard C. Irvin
FROM: Mike Pegues, Chief Information Officer
Jeff Anderson, Deputy CIO
DATE: February 2, 2024
SUBJECT:
A resolution to authorize an amount of up to $100,000 to Scientel Solutions, LLC, for any necessary repairs or replacement of City-owned computer network infrastructure for 2024.
PURPOSE:
Resolution R21-136 awarded a contract for Network Infrastructure Managed Services of city-wide network infrastructure to Scientel Solutions, LLC ("Scientel") through a competitive bidding process. This resolution requests $100,000 for any necessary repairs and replacement of computer network infrastructure to avoid later ratification of these expenditures.
BACKGROUND:
Scientel has performed admirably since 2021, in maintaining the City's network infrastructure and ensuring that equipment is connected, securely patched to the latest levels, and operating to the needs of all City departments. Additionally, Scientel has become a trusted partner in the overall design of the large City network that includes all City-owned buildings, Philips Park, the Airport, Water Production and other key functions.
In prior years, when computer network repairs were needed, these were either done using existing funds within the IT Department budget or during the annual contract true-up presented to Council.
DISCUSSION:
Staff believes that this process will be much more effective for repairs and replacements - as this is what is followed for several other providers including those for fiber and low-voltage cabling.
This will also streamline the annual contract true-up process as that will only be needed for increased support costs due to increases in computer network devices utilized by the City.
As has been done in previous years, City staff will bring larger deployments and projects to Council individually for approval. Examples of this are the deployments at River Edge Park and 1226 Grand Boulevard.
Funds in account 101-1280-419.38-26 will be utilized for these purposes.
IMPACT STATEMENT:
Approval of this resolution will allow City IT staff to work quickly to repair and remediate issues with city computer network infrastructure.
RECOMMENDATIONS:
That the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing an amount of up to $100,000 to Scientel Solutions, LLC, for any necessary repairs or replacement of City-owned computer network infrastructure for 2024.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, since the passage of R21-136, Scientel Solutions, LLC, has performed admirably in maintaining the City's network infrastructure and ensuring that equipment is connected, securely patched to the latest levels, and operating to the needs of all City departments; and
WHEREAS, an effective and highly-operational computer network is required to provide City services; and
WHEREAS, 2024 Funds are budgeted in account 101-1280-419.38-26.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to issue purchase orders to Scientel Solutions, LLC, for services described in this resolution for 2024 City of Aurora computer network infrastructure repair and replacement needs for an amount not to exceed $100,000.