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TO: Mayor Robert J. O’Connor
FROM: Daryl Devick, CIP Manager
DATE: March 21, 2017
SUBJECT:
Resolution to accept the bids for the 2017/2018 Electrical Materials and Supplies for the Electrical Division
PURPOSE:
To obtain approval to accept the bids received for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.
BACKGROUND:
The intent of sending out this annual request for quotations is to freeze commonly fluctuating unit prices for the materials, supplies, and LED light fixtures used by the Electrical Division. It also enables them to readily pick up the materials as needed with an open purchase order rather than getting individual quotes and a separate purchase order every time they need an item. A request for quotations for 2017/2018 electrical materials and supplies was advertised in the newspaper and sent out to several suppliers. Typically the lowest bid per item will be used unless delivery time becomes an issue.
DISCUSSION:
Funding for materials, supplies, and LED light fixtures is budgeted in accounts 340-4020-418.65-07, 231-4020-418.65-07, 235-4020-418.65-07, 236-4020-418.65-07, and may be supplemented with accounts to be determined. A DCEO grant application has been submitted for incentives that may possibly reimburse the City up to 75% of the cost for the LED streetlights within the bid items.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to accept the bids for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, a request for annual unit price quotations for materials, supplies, and LED light fixtures for the Electrical Division was properly solicited with three bidders responding of which unit prices have been determined fair; and
WHEREAS, the City of Aurora accepts the three bids received for the 2017/2018 Electrical Materials and Supplies; and
WHEREAS, funding for the 2017/2018 Electrical Materials and Supplies is budgeted in accounts 340-4020-418.65-07, 231-4020-418.65-07, 235-4020-418.65-07, 236-4020-418.65-07, and may be supplemented with accounts to be determined.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Hereby authorizes the Director of Procurement to accept the bids received for the 2017/2018 Electrical Materials and Supplies.