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TO: Mayor Thomas J. Weisner
FROM: Christopher E. Lirot, Road and Bridge Coordinator
DATE: March 31, 2015
SUBJECT:
A Resolution to Award the 2015 MFT Street Resurfacing Projects to Geneva Construction Company and Appropriate Motor Fuel Tax funds for Construction and Engineering.
PURPOSE:
To award the contract for the 2015 MFT Street Resurfacing Projects and the appropriation of Motor Fuel Taxes (MFT) by IDOT Resolution.
BACKGROUND:
The city maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. Street maintenance includes the milling and resurfacing of streets, existing sidewalk replacement along with crack filling and patching to extend the pavement life. The 2015 MFT Street Resurfacing Projects will include the resurfacing of 12.0 lane miles of Arterial & Major Collector Streets, 21,150 square yards of city wide patching, 68,950 Square Feet of Sidewalk Replacement, 33 miles of pavement striping and 100,000 Pounds of Crack Sealing as shown in Exhibit A, B, C and D.
DISCUSSION:
Bids for this project were opened and publicly read on March 25, 2015. The bid tabulation for the 2 bids received is attached as Exhibit E. The lowest responsible bid was submitted by Geneva Construction Company of Aurora, IL in the amount of $3,198,072.35 which is 2.7% more than the Engineer's Cost Estimate which can be attributed to the rise in cost for concrete. We recommend awarding the 2015 MFT Street Resurfacing Projects to Geneva Construction for the unit prices submitted. The 2015 City Budget provides $1,815,330 in account no. 203-4460-431.76-09 (MFT) and $1,382,742.35 in account no. 340-4460-431.73-91 (Cap A).
The Resolution appropriating Motor Fuel Tax funds in the amount of $2,000,000 for Construction and Engineering is attached as Exhibit F.
IMPACT STATEMENT:
Construction is expected to begin in May and be completed by August. Each street will be under construction for 4 to 10 weeks.
RECOMMENDATIONS:
I request the proposed resolutions be adopted.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award the Contract for the 2015 MFT Street Resurfacing Projects to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $3,198,072.35 and to Appropriate Motor Fuel Tax Funds, 15-00000-01-GM.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to resurface the listed city streets attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, it is necessary and desirable to patch streets, replace sidewalks and seal cracks to the city streets as listed in the attached and incorporated as Exhibits 'B', 'C' and 'D'; and
WHEREAS, bids were received and publicly opened and read on March 25, 2015 with bid tabulation attached hereto and incorporated as Exhibit 'E'; and
WHEREAS, Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 was the lowest responsible bidder in the amount of Three Million One Hundred Ninety Eight Thousand Seventy Two Dollars and Thirty Five Cents ($3,198,072.35); and
WHEREAS, Motor Fuel Tax funds will be utilized for a portion of the project and the MFT Resolution is attached hereto and incorporated as Exhibit 'F'; and
WHEREAS, the 2015 City Budget provides $1,815,330 in account no. 203-4460-431.76-09 (MFT) and $1,382,742.35 in account no. 340-4460-431.73-91 (Cap A).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor is hereby authorized to execute a contract with Geneva Construction Company for the unit prices shown within the bid as set forth in Exhibit 'E' and the City Clerk is authorized to sign the Motor Fuel Tax Appropriation as set forth in Exhibit 'F'.