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TO: Mayor John Laesch
FROM: Jason Bauer, Director of Public Works and City Engineer
Kurtis Muth, Engineering Coordinator
Ram Tyagi, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
DATE: August 5, 2025
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase technology equipment and services for the RiverEdge Park Phase II Expansion for a total not to exceed $527,777.16.
PURPOSE:
This resolution will provide purchase, installation and maintenance of door access control devices, WiFi connectivity devices and CCTV devices for the new buildings and expanded viewing areas approved by R24-401.
BACKGROUND:
The expansion of RiverEdge Park includes several items to make the park more attractive to music artists, more accommodating to patrons and various other site improvements to increase the functionality of the park during other events such as Christkindlmarket. The improvements include new buildings, a new backstage facility, a new VIP area, expanded hard-surface areas, a beverage service pavilion and a new entry gate at the south end of the park. The new layout of the park required a fresh look at door access controls, WiFi coverage and CCTV coverage.
DISCUSSION:
City Public Works and IT staff collaborated with Purchasing staff to complete Request for Proposal (RFP) "River Edge 2025 Technology Bid Package" (25-142) to provide these products and services. Key dates for this RFP are below:
- RFP 25-142 was published on 6/25/2025
- A mandatory pre-proposal meeting was held at RiverEdge Park on 7/1/2025
- There were 31 attendees at this meeting
- RFP 25-142 was closed on 7/11/2025
- Three (3) firms submitted bids
Scientel Solutions, LLC was selected as the most qualified bidder. In addition to being the lowest and most qualified bidder, Scientel will be able to seamlessly integrate the new devices into the existing ecosystem of door access controls, WiFi devices and CCTV devices. This will ensure consistent, efficient experiences for RiverEdge staff, City Public Safety staff and concert attendees.
Per the city ordinances for bidder qualifications, the prime contractor must be enrolled in an apprenticeship program. Due to the technical nature of the project, there is no applicable apprenticeship program for the services Scientel will provide, however, all services provided within the scope of this contract award that require apprenticeship programs are being provided by sub-consultants with the necessary registration. For this reason, staff recommends this award and per the ordinance, a three fifths majority is required for the passing of this resolution.
Funds are available in account 356-4440-451.73-43 (A062) for this purchase.
IMPACT STATEMENT:
Installation and continued maintenance of these services is critical to the success of the RiverEdge Park Phase II Expansion.
RECOMMENDATIONS:
Request the proposed ratification be approved.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to purchase technology equipment and services for the RiverEdge Park Phase II Expansion for a total not to exceed $527,777.16.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, RiverEdge Park Phase II Expansion was approved by Resolution R24-401; and
WHEREAS, installation and maintenance of door access control devices, WiFi connectivity devices and CCTV devices for the new buildings and expanded viewing areas is critical to the success of the park; and
WHEREAS, a competitive bidding process was completed to select the most qualified vendor; and
WHEREAS, a three fifths majority is required to award this contract to comply with city ordinances, as the bidder does not have active participation in an apprenticeship program; and
WHEREAS, a budget amendment has been submitted to make funds available in account 356-4440-451.73-43 (A062) for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to issue purchase orders for services described in this resolution and as more fully set forth in the contract attached hereto.