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TO: Mayor Thomas J. Weisner
FROM: L. Eric Schoeny, P.E., CFM Drainage and Underground Coordinator
DATE: August 18, 2014
SUBJECT:
A resolution to amend purchase order no. 276846 to provide landscape architecture construction assistance for the Green Infrastructure for CSO Control IGIG Project by Hey and Associates.
August 25, 2014 Buildings Grounds and Infrastructure Committee Meeting.
PURPOSE:
Amending the above reference purchase order is required in order to continue to provide adequate construction supervision for the Green Infrastructure for CSO Control project..
BACKGROUND:
On June 26, 2012 the City of Aurora entered into a financial assistance agreement with the Illinois Environmental Protection Agency for the construction of raingardens within the City's combined sewer system, through the Illinois Green Infrastructure Grant program. The construction of the raingardens is a required part of the EPA mandated Combined Sewer Overflow Long Term Control Plan. On August 27, 2013 via resolution no. R13-246 the City entered into an agreement with Copenhaver Construction to construct the raingardens. On May 15, 2014 the Purchasing Division executed a time and material contract with Hey and Associates in the amount not to exceed $24,500.00 to provide landscape architecture construction inspection assistance during the installation of the raingardens. During the course of the project the City of Aurora has required Hey and Associates to make multiple landscape design changes to the original construction plans. Additional work has also been required due to inclement weather and other factors outside of the control of Hey and Associates.
DISCUSSION:
Due to the additional work, an amendment to the original purchase order in the amount not to exceed $15,000 is required to provide adequate construction over sight. The 2014 budget provides funding for this work within account No. 281-1852-512-8131 CIP no. B046.
IMPACT STATEMENT:
Adequate construction over sight is needed to meet the City's obligations per the above reference financial assistance agreement.
RECOMMENDATIONS:
Please forward this item to the Buildings Grounds and Infrastructure Committee for their consideration.
cc: Alderman Peters, Chairman
Alderman Garza
Alderman Bugg
Alderman Saville, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Amending Purchase Order 276846 with Hey and Associates to provide landscape architecture construction assistance for the Green Infrastructure for CSO Control Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, on May 15, 2015 the City's Purchasing Division entered into an agreement with Hey and Associates to provide landscape architectural construction inspection assistance for the Green Infrastructure for CSO Control Project; and
WHEREAS, inclement weather, unforeseen conditions, and needed design changes have resulted in an increase in the amount of construction oversight required to ensure that the public improvements will function as intended; and
WHEREAS, the 2014 budget provides funding for this work in CIP project no. B046, account No. 281-1852-512-8131, (LTCP Fee Fund); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Purchasing Division is hereby authorized to amend purchase order no. 276846 in the amount not to exceed Fifteen Thousand Dollars and no Cents ($15,000.00).
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Attachments: September 13, 2013 Hey and Associates Proposal; August 4th, 2014 Hey and Associates amendment