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TO: Mayor Richard C. Irvin
FROM: Mike Houston, Assistant Superintendent of Water and Sewer Maintenance
DATE: 7/23/19
SUBJECT:
To purchase a John Deere 710L Backhoe Loader for the Water and Sewer Maintenance Division.
PURPOSE:
The Water and Sewer Maintenance Division is responsible for maintaining approximately 760 miles of water main and 1200 miles of sewers. The purchase of the above referenced backhoe is needed in order to continue providing reliable service to the City's water and sewer rate payers.
BACKGROUND:
The subject backhoe was competitively bid through the Sourcewell Cooperative Contract. According to the Sourcewell contract #032515-JDC, the total cost for the backhoe through Westside Tractor Sales of Naperville Illinois is $169,457.57. This price includes the Sourcewell Contract discount of $117, 703.52. The quote also includes a trade in allowance of $11,000.00 for one of our existing backhoes which has exceeded its useful life.
Since this is from a cooperative program, local preference does not apply.
DISCUSSION:
A 2019 decision package was approved for $185,000.00 for this purchase in account 510-4063-511.74-99 within the Water and Sewer Fund.
IMPACT STATEMENT:
This purchase is required in order to perform necessary repairs to the City's water and sewer infrastructure.
RECOMMENDATIONS:
Please consider approval of the attached resolution.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to purchase a new John Deere model 710L Backhoe Loader from Westside Tractor Sales for the Water and Sewer Maintenance Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water and Sewer Maintenance Division must perform excavation related repairs on the City's water and sewer infrastructure on a regular basis in order to provide safe and reliable service to the City's rate payers; and
WHEREAS, the Water and Sewer Maintenance Division must replace an existing backhoe that has reached the end of its useful life; and
WHEREAS, the City of Aurora's 2019 budget includes funding of $185,000.00 for the replacement of an existing backhoe in account no. 510-4063-511.74-99 within the Water and Sewer Fund; and)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to purchase a John Deere Model 710L Backhoe Loader from Westside Tractor Sales in the amount not to exceed one hundred and sixty nine thousand, four hundred fifty seven dollars and fifty seven cents.