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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: June 18, 2019
SUBJECT:
Ratification of payment and expenses to Gerald Ford for various automotive repairs for the remainder of 2019.
PURPOSE:
To obtain authorization to use Gerald Ford for the remainder of 2019 to perform various maintenance and repairs for the City of Aurora fleet.
BACKGROUND:
The City of Aurora fleet consists of many Ford branded vehicles that occasionally require repairs covered under warranty, proprietary maintenance, and repairs due to accidental collisions.
There are other area Ford dealerships but Gerald Ford, located at 208 Hansen Blvd., North Aurora, IL 60542, is the dealership of choice due to their quality workmanship, close proximity, and free vehicle hiking services. They are also utilized for automotive collision repairs when they submit the lowest priced estimates.
So far in 2019, The City has compensated Gerald Ford in the amount of $20,428.91 of which $14,782.29 was for unscheduled accident/collision related repairs (report attached). Gerald Ford recently submitted the lowest estimate of $9,164.75 for collision repairs to a police squad car which will cause the annual per vendor threshold to exceed $25,000.00.
DISCUSSION:
Based on the current trend it is projected that an additional $30,000.00 is required to utilize Gerald Ford to perform various maintenance and repairs to the City fleet for the remainder of 2019.
The 2019 budget for account 120-4431-418.38-01 began at $579,400.00 to fund various fleet/equipment repairs. Sufficient funds remain in the account to satisfy the anticipated payments to Gerald Ford.
Gerald Ford has no outstanding debt with the City.
IMPACT STATEMENT:
N/A.
RECOMMENDATIONS:
That the City Council adopts a resolution authorizing payment to Gerald Ford for the remainder of 2019.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to approve payment to Gerald Ford for various City of Aurora fleet automotive repairs for the remainder of 2019.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City of Aurora Fleet consists of numerous Ford vehicles, and.
WHEREAS, Gerald Ford is the closest area Ford dealer, located at 208 Hansen Blvd. North Aurora, IL 60542, and
WHEREAS, Gerald Ford repairs to the City of Aurora Fleet vehicles will exceed the $25,000.00 threshold, and
WHEREAS, Sufficient funds remain in account 120-4431-418.38-01 to satisfy payment to Gerald Ford for the remainder of 2019, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to approve payment and expenses to Gerald Ford for automotive repairs to the City of Aurora Fleet for the remainder of 2019.