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TO: Mayor John Laesch
FROM: Steve Andras, P.E., Airport Manager
DATE: December 2, 2025
SUBJECT:
A resolution authorizing the Mayor and City Clerk to amend a Design Phase Engineering Agreement in a not-to-exceed amount of $15,700 with Crawford, Murphy and Tilly, Inc. and to execute a non-competitive procurement contract with Hali Brite, Inc. for the purchase of one Rotating Beacon and four Wind Cones in the not-to-exceed amount of $30,000 in association with Project ARR-5201, Replace Airfield Signage, Wind Cones, Runway 15 and 27 Runway End Identifier Lights (REILs) & Airport Rotating Beacon; Construct Runway Guard Lights at Runway 15/33 at the Aurora Municipal Airport.
PURPOSE:
To obtain City Council approval to amend a design phase engineering agreement with Crawford, Murphy and Tilly, Inc. and to receive Council approval to purchase a Rotating Beacon and Wind Cones directly from the Hali Brite Corporation.
BACKGROUND:
This project was approved by the Aurora City Council in July of this year under resolution R25-234. An amendment to the design phase of this project is needed as additional design services were required due to the State Division of Aeronautics' mandate that the project's rotating beacon and wind cones be purchased outside of the usual bidding process. There is only one manufacturer/supplier for these items.
Our consultant, CMT prepared specifications and contract documents in accordance with the Illinois Department of Transportation, Division of Aeronautics (IDA). IDA approved the quote from Hali Bite and the purchase contract in the amount of $28,903.95.
These items will be purchased by the City of Aurora and will be used under the State contract for the above-named project ARR-5201 which was bid on November 7th. Hecker and Company was the low bidder on this project and it is anticipated that this project will begin construction in the spring of 2026.
It is important to note that if, for some reason, the contract between the State and Hecker does not take place, the City of Aurora will not be obligated to purchase these items.
As stated in previous project documentation, the total project cost is estimated to be $977,750 with our share being $37,499. This figure includes the cost of the $15,700 design phase amendment as well as the cost to purchase the rotating beacon and wind cones.
DISCUSSION:
The City budget provides funding for this project in CIP D058 under account 504-4454-433.73-99.
IMPACT STATEMENT:
This project will not have any negative impact to the City of Aurora.
RECOMMENDATIONS:
We respectfully request that you forward this matter to the Building, Zoning and Economic Development Committee for their review and recommendation.
cc: Building, Zoning and Economic Development Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Mayor and City Clerk to amend a Design Phase Engineering Agreement in a not-to-exceed amount of $15,700 with Crawford, Murphy and Tilly, Inc. and to execute a non-competitive procurement contract with Hali Brite, Inc. for the purchase of one Rotating Beacon and four Wind Cones in the not-to-exceed amount of $30,000 in association with Project ARR-5201, Replace Airfield Signage, Wind Cones, Runway 15 and 27 Runway End Identifier Lights (REILs) & Airport Rotating Beacon; Construct Runway Guard Lights at Runway 15/33 at the Aurora Municipal Airport.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City of Aurora had previously approved a Design Phase Engineering Agreement for project ARR-5201 under resolution R25-234 in July of this year; and
WHEREAS, due to a requirement by the Illinois Department of Transportation, Division of Aeronautics the City's aviation consultant was required to prepare non-competitive procurement contract documents for the purchase of four Wind Cones and one Rotating Beacon; and
WHEREAS, the 2025 City budget provides funding for airport project ARR-5201 under CIP D058 in account 504-4454-433.73-99.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized and directed to amend a Design Phase Engineering Agreement in a not-to-exceed amount of $15,700 with Crawford, Murphy and Tilly, Inc. and to execute a non-competitive procurement contract with Hali Brite, Inc. for the purchase of one Rotating Beacon and four Wind Cones in the not-to-exceed amount of $30,000 in association with Project ARR-5201, Replace Airfield Signage, Wind Cones, Runway 15 and 27 Runway End Identifier Lights (REILs) & Airport Rotating Beacon; Construct Runway Guard Lights at Runway 15/33 at the Aurora Municipal Airport.