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TO: Mayor Richard C. Irvin
FROM: Christopher E. Lirot, P.E., Road & Bridge Coordinator
DATE: December 26, 2018
SUBJECT:
Resolution Authorizing the Director of Purchasing to Execute the Engineering Services Agreement with Alfred Benesch & Company and to Appropriate Motor Fuel Tax Funds for the 2019 - 2020 Bridge Inspection Program.
PURPOSE:
This is a Resolution to Approve the above referenced Engineering Services Agreement and to Appropriate Motor Fuel Tax (MFT) funds as required by the Illinois Highway Code.
BACKGROUND:
The City inspects and maintains 31 bridges on the local street network. To insure public safety, the City of Aurora's bridges are inspected according to the Federal Highway Administration (FHWA) National Bridge Inspection Standards (NBIS). The inspection data is used by the Illinois Department of Transportation (IDOT) to allocate funding for bridge projects. The Engineering Department reviews the reports to monitor bridge conditions and plan for major repairs.
DISCUSSION:
The City published a Qualifications Based Selection (QBS) for the 2019-2020 Bridge Inspections services on September 11, 2018. Seventeen (17) firms submitted their qualifications and experiences. Staff reviewed the QBS and determined that Alfred Benesch & Company (Benesch) was the most qualified with the top 3 firm's scores attached as Exhibit 'C'. Benesch has previous work experiences with the City that includes designing the Farnsworth Avenue Bridge near Mountain Street (currently under construction). Benesch also completed the 2015 - 2016 inspections and 2017 - 2018 inspections under previous agreements.
This Engineering Agreement will provide for the required inspections of the City's bridges over the next 2 years from 2019 through 2020. IDOT assigns each bridge a mandatory recurring inspection period of either annually, every 2 years or 4 years. In some cases a 6 month inspection interval is required (currently there is a 6 month interval for the Montgomery Road Bridge due to its condition).
The Scope of Work including level of inspections and man-hours for each structure is detailed in the attached agreement, noted as Exhibit ‘A’. The total cost of the agreement is in an amount not to exceed $121,117.69. The 2019 City Budget will provide $50,000 for this item in Account 203-4460-431.32-26 (Motor Fuel Tax Fund) and the balance in the 2020 CIP Plan.
IDOT requires a Resolution to Appropriate the MFT funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09110 (Exhibit ‘B’) appropriating MFT funds in the amount of $130,000 is attached. This amount includes a contingency for other expenses that may be incurred during the next 2 years.
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Bugg
Alderman Mesiacos
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to authorize the Director of Purchasing to execute an agreement with Alfred Benesch & Company of 1230 East Diehl Road, Suite 109, Naperville, IL 60563 for the 2019 - 2020 Bridge Inspections and the City Clerk to sign the associated Motor Fuel Tax Appropriation, 19-00326-00-BI.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to retain a qualified engineering firm to complete the bridge inspections, and
WHEREAS, there is a need for an engineering agreement with Alfred Benesch & Company to complete the inspections for a total cost not to exceed $121,117.69 a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A', and
WHEREAS, there is a need to appropriate Motor Fuel Tax funds for this agreement in the amount of $130,000, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'B', and
WHEREAS, the 2019 City Budget provides $50,000 for this item in account no. 203-4460-431.32-26 (Motor Fuel Tax Fund) and the balance in the 2020 CIP Plan; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute the Engineering Agreement as set forth in Exhibit 'A' and the City Clerk is hereby authorized to sign the Resolution for Improvement Under the Illinois Highway Code as set forth in Exhibit 'B'.