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TO: Mayor Thomas J. Weisner
FROM: Jason Bauer, P.E., Engineering Coordinator
DATE: February 24, 2016
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into an agreement with Engineering Enterprises, Inc. (EEI) to provide construction engineering services for the Melrose-Homer-Elliot Water Main Replacement Project in an amount not to exceed $83,277.00.
PURPOSE:
The construction engineering services to be provided as outlined in the agreement are observation, documentation and preparation of record drawings. Observation and documentation will ensure contractor adherence to the construction documents and will allow for accurate payment. Record drawings will be utilized to update the City's atlas maps and to facilitate underground utility location for future work in the area.
BACKGROUND:
The sections of water main to be replaced as a part of this project are along Melrose Avenue from Douglas Avenue to Elliot Avenue, as well as Elliot Avenue and Homer Avenue from Melrose Avenue to Monitor Avenue. These sections require replacement due to water quality issues resulting from excessive tuberculation inside the water main. It is standard for the City to have full time construction observation during installation of public improvements such as these.
DISCUSSION:
EEI proposes to provide construction engineering services for a not to exceed amount of $83,277.00. The 2016 budget provides funding for this work in IC076 account #510-4058-511-7302. The agreement will be based on the hourly rates of the personnel working on the project and EEI's approved IDOT multiplier to account for overhead and direct costs.
IMPACT STATEMENT:
The project associated with this engineering agreement is a part of the City's ongoing water main replacement program. Replacement of these sections of water main will result in increased water quality in the area of the replacement; construction services provided by EEI will ensure contractor adherence to the construction documents.
RECOMMENDATIONS:
I request the proposed Resolution be adopted.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Engineering Enterprises, Inc. (EEI) to perform on-site construction engineering services for the Melrose-Homer-Elliot Water Main Replacement Project in an amount not to exceed $83,277.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, to ensure the contractor installs the new water main in accordance with the construction documents, it is desirable to have full time construction engineering services provided for the improvements; and
WHEREAS, to utilize a consulting firm to provide these services, there is a need for a construction engineering agreement. EEI proposed to provide construction engineering services for the Melrose-Homer-Elliot Water Main Replacement Project in an amount not to exceed $83,277.00 in accordance with the agreement attached hereto and incorporated herein as Exhibit "A"; and
WHEREAS, funds in the amount of $83,277.00 have been provided for this work and are available in the 2016 Budget in project IC076, account #510-4058-511-7302.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to enter into an agreement with Engineering Enterprises, Inc. (EEI) to provide construction engineering services for the Melrose-Homer-Elliot Water Main Replacement Project, in an amount not to exceed $83,277.00.