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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director IT Operations
Alisia Lewis, Director HR
DATE: 09/28/2018
SUBJECT:
Resolution for approval to use 180 Engineering (aka CY LLC) located at 4300 Commerce Court, Suite 315 Lisle, Illinois for technology staff augmentation for the Information Technology Division.
PURPOSE:
As part of the Information Technology (IT) outsourcing strategy this contract will provide cost effective and highly skilled technical resources on-demand. Benefits include:
1. Reduced long-term labor cost
2. Shorter hiring process
3. Instant impact
4. Fresh perspectives
5. Highly skilled, niche experience
6. Flexibility
The agreement will allow the City of Aurora to place contracted resources on demand, with the option to hire after 6 months based on successful performance which effectively reduces the City’s overall liability. This model has proven successful since mid-2017. IT Department has successfully converted 4 contractors to permanent full time employees.
BACKGROUND:
Since 2017, the Information Technology division has been contracting positions against unfilled headcount. IT is requesting approval to use 180 Engineering since the previous staffing firm, Reliance One, relocated to Texas in Q2 2018. 180 Engineering firm specializes in the sourcing of qualified IT and Engineering assignments, they are knowledgeable in the IT/Telco industry and understand the specifications required to help reach maximum productivity in the IT department and the City of Aurora.
DISCUSSION:
180 Engineering has agreed to match our current discounted rates provided by the previous staffing provider.
Funding for the contract comes from unfilled Information Technology positions and funding set aside for contractors that is budgeted yearly in IT account 101-1380-419.32-20 in the amount of $75,000. The current year is almost complete and funding was dedicated to the Purchase Orders of the previous staffing company. The Purchase Order will be liquidated and re-purposed for 180 Engineering.
IMPACT STATEMENT:
Approval of this request is critical to the success of ongoing and future IT operations. Multiple positions, current and possibly future are needing to be filled, and with huge upcoming projects, such as TrakIT, Office365, Network Redesign, and the completion of the Public Safety Hexagon CAD/RMS project, more help desk requests are anticipated.
RECOMMENDATIONS:
I request the proposed resolution be adopted by City Council.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution for approval to use 180 Engineering (aka CY LLC) for technology staff augmentation for the Information Technology Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora IT Division is in need of positions for support, as well as periodic short-term project based staff augmentation; and
WHEREAS, 180 Engineering has submitted a quote that matched the previous staffing company; and
WHEREAS, this is a planned expense and money is available in the IT account 101-1380-419.32-20 after closing current open POs from other staffing companies;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: does authorize the ability to use 180 Engineering for technology staff augmentation for the Information Technology (IT) Division and does hereby further authorize its Director of Purchasing to issue the necessary orders to implement purchase of same.