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TO: Mayor Richard C. Irvin
FROM: Robert Leible, Superintendent of Water Production
DATE: March 10, 2025
SUBJECT:
A resolution to award a contract for site piping, vaults, and electrical improvements for the new Well 105 site in the amount of $963,175.00 for the Water Production Division.
PURPOSE:
To obtain City Council approval to award a contract to H. Linden & Sons Sewer and Water Inc., Plano, IL, for the Well 105 Site Piping, Vaults, & Electrical Improvements project, for the Water Production Division (WPD) in an amount of $963,175.00.
BACKGROUND:
New Well 105 is located at 2390 W. Illinois Avenue, the site of fire station #10 (Ward 5). Drilling of the new well was completed during Phase I of this project. Phase II will complete all infrastructure related improvements to the site including connection of underground piping from the well to the raw water collector main, underground vaults for metering equipment, valves, and electrical. A wellhouse or shelter will be provided for ancillary control equipment, including SCADA, communications, and electrical.
The WPD previously hired Crawford, Murphy & Tilly (CMT) to perform the necessary professional services for design, construction observation, and project administration as the engineer of record.
DISCUSSION:
The project to perform the subject work was publicly advertised on January 26, 2025 (Bid No. 25-009) and bids were opened on February 19, 2025. Three (3) bids were received and the certified bid tabulation is attached.
The lowest bid is $963,175 submitted by H. Linden & Sons Sewer and Water Inc. Additional bids of $988,788 and $1,200,993 were also submitted. CMT provided an engineer's estimate of $948,250 for this project. A letter of recommendation from CMT to award this project to H. Linden & Sons Sewer and Water Inc. is attached and the WPD concurs with this recommendation.
CIP #I047 provided original budgetary funding. The project associated with that CIP was completed substantially under budget, allowing funding to be reallocated for the purpose of completing Well 105, which replaces Well 103. The funding is available in the 2025 budget in account 510-4058-511-73-04.
The Local Preference Ordinance did apply to this bid but did not impact the final bid results.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Request committee and city council approval of a resolution authorizing a contract award to H. Linden & Sons Sewer and Water Inc. in the amount of $963,175.00 for the Well 105 Site Piping, Vaults, & Electrical Improvements project for the Water Production Division.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract for site piping, vaults, and electrical improvements for the new Well 105 site in the amount of $963,175.00 for the Water Production Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the new Well 105 location requires electrical and piping improvements for the well to become operational; and
WHEREAS, the project was publicly advertised; sealed bids were publicly opened and read on February 19, 2025, for bid number 25-009, Well No.105 Site Piping, Vaults, & Electrical Project; and
WHEREAS, H. Linden & Sons Sewer and Water Inc., Plano, IL, is the lowest, responsive, responsible bidder in the base bid amount of $963,175.00; and
WHEREAS, budgetary authority is granted and reallocated funding available from CIP #I047 in the 2025 city budget in account 510-4058-511-73-04.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing be and is hereby authorized to execute a contract and issue a purchase order in the amount of $963,175.00 to H. Linden & Sons Sewer and Water Inc. for the Well 105 Site Piping, Vaults, & Electrical Project.