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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: March 12, 2019
SUBJECT:
A resolution to award the 2019 Citywide Pavement Patching for Water and Sewer Maintenance to Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998.
PURPOSE:
This is an annual project that is required to patch pavement in the public right of way that was damaged in relation to utility repairs such as water main breaks and sanitary sewer repairs. Geneva Construction was awarded this contract several years ago and performed satisfactory work.
BACKGROUND:
This project was bid publicly, with an advertisement in the Aurora Beacon News on February 10, 2019. The proof of the advertisement is attached as Exhibit A. Bids were received, opened and read aloud publicly on February 27, 2019. Three bids were received with the tabulation of those bids attached hereto and incorporated as Exhibit B. The lowest responsible bid was from Geneva Construction Co. of Aurora, IL in the amount of $626,629.50. A copy of the submitted bid is attached as Exhibit C. The lowest bid came in approximately 25% below the engineer's estimate. It was anticipated that a small portion of this contract would be used to address individual utility repairs performed by contractors to take advantage of better restoration prices.
This bid is required to follow the City's Local Preference Ordinance, but since the lowest, responsible bidder is a local vendor there are no additional costs/calculation.
DISCUSSION:
This Citywide project will benefit the entire community, as it is the only contract that will be in place to repair the roadways that are damaged throughout the year due to utility repairs. This work is budgeted for on an annual basis. Due to the favorable bid received and the unknown quantity of repairs resulting from underground utility repairs that will occur throughout the year, it is requested that this contract have a maximum above the bid amount. This contract shall have a maximum value of $676,250.00 with funds coming from the total amount budgeted in 2019 within Account Number 510-4063-511-38-38 ($656,250.00) and $20,000 from Account Number 510-4063-511-73-14 (Sanitary Sewer Evaluation and Repair, 2019 Budget amount of $3,000,000).
IMPACT STATEMENT:
Construction is expected to begin in April and will continue throughout the construction season depending on the number of utility repairs that are completed. Impacts to the public will be minimal, but will consist of short term lane closures associated with the pavement repairs and in certain cases, loss of driveway access to allow adequate time for concrete to cure (when applicable).
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 in the amount of $676,625.00 for the 2019 Citywide Pavement Patching for Water and Sewer Maintenance.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to repair roadways that are damaged in relation to underground utility repairs; and
WHEREAS, three qualifying bids were received, publicly opened, and read aloud on February 27th, 2019 with the tabulation of those bids attached hereto and incorporated as Exhibit B; and
WHEREAS, Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 was the lowest responsible bidder with a bid in the amount of six hundred twenty-six thousand six hundred twenty-nine dollars and fifty cents ($626,629.50); and
WHEREAS, this contract shall have a maximum value of $676,250.00 with funds coming from the total amount budgeted in 2019 within Account Number 510-4063-511-38-38 ($656,250.00) and $20,000 from Account Number 510-4063-511-73-14 (Sanitary Sewer Evaluation and Repair, 2019 Budget amount of $3,000,000); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 in the amount of six hundred seventy-six thousand two hundred twenty-nine dollars ($676,250.00) for the 2019 Citywide Pavement Patching for Water and Sewer Maintenance.