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TO: Mayor Richard C. Irvin
FROM: Steve Andras, P.E., Acting Airport Manager
DATE: June 29, 2021
SUBJECT:
Reject previous bids and accept proposal from F.H. Paschen for the installation of approximately 1,800 L. F. of perimeter security fencing on the northeast side of the Aurora Municipal Airport.
PURPOSE:
To reject bids from two separate bid openings and accept a proposal from F.H. Paschen under the Job Order Contracting program (JOC) in a not-to-exceed amount of $85,595.
BACKGROUND:
Security fencing is required by the FAA in order to minimize runway incursions by wildlife or pedestrians. A Decision Package was approved in 2019 for the installation of security fencing on the northeast side of the airport in the amount of $35,000 per year over a four-year period".
The formal bid process was attempted twice, once in September 2020 and again in April 2021. The low bidder in 2020 was deemed ineligible as they did not supply the required Department of Labor certifications. The 2021 bid opening had only one bidder whose proposal was approximately $90,000 over the project's estimated cost.
As a result of the previous bidding results F.H. Paschen was contacted through the City's Job Order Contracting program (JOC) (R20-221) to provide a quote for this project. A copy of all bids are attached for your review.
DISCUSSION:
Approval of this request will allow the airport to comply with the FAA's directive to work towards securing the northeast section of the airport by completing the gap in the security fencing in this area.
Funds are available in account 504-1810-433.38-05 for this project.
IMPACT STATEMENT:
The approval of this project will have no negative impacts.
RECOMMENDATIONS:
We are requesting a favorable recommendation from the Building, Zoning and Economic Development Committee"
cc: Building, Zoning and Economic Development Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution rejecting previous bids for the installation of approximately 1,800 L.F. of security fencing at the Aurora Municipal Airport and accept the proposal from F. H. Paschen under the Job Order Contracting Program in the not-to-exceed amount of $85,595.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City of Aurora desires to install approximately 1,800 L.F. of perimeter security fencing; and
WHEREAS, the City of Aurora wishes to reject all previous bids for above-said fencing; and
WHEREAS, the City desires to accept the proposal from F. H. Paschen in the not-to-exceed amount of $85,595 under the Job Order Contracting program (R20-221); and
WHEREAS, a decision package was approved for this work in 2019 and funds are available in account 504-1810-433.38-05.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the previous bids received by the City of Aurora for the installation of approximately 1,800 L.F. of security fencing at the Aurora Municipal Airport be and are hereby rejected and that the proposal from F.H. Paschen under the Job Order Contracting program be accepted in the not-to exceed amount of $85,595.