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TO: Mayor Richard C. Irvin
FROM: Mark Phipps, Engineering Coordinator
DATE: November 1, 2021
SUBJECT:
Resolution to award a contract to HR Green, Inc. in the amount of $381,850.00 for design engineering services for improvements to Bilter Road between Premium Outlets Boulevard and the Illinois Prairie Path (Ward 1 and Ward 10).
PURPOSE:
To increase traffic capacity along Bilter Road.
BACKGROUND:
Bilter Road is classified as a major collector between Farnsworth Avenue and Eola Road, but the four lane road narrows to two lanes between Premium Outlets Boulevard and the Illinois Prairie Path. The future improvements to this section of Bilter Road include widening, as well as adding curb and gutter, street lighting, a bike path, and a sidewalk. A Project Location Map is included as Exhibit A.
Portions of these road improvements may be constructed as part of future development projects along the Bilter Road corridor, but the City would benefit by completing preliminary engineering in advance. This approach ensures the phased project will be cohesive and it informs developers about the City's expectations. The preliminary engineering analysis will identify locations for future access points, right-of-way needs, turn lane channelization, and traffic signal warrants.
The proposed improvements are included in the City's Capital Improvements Plan as Project Number GB039.
The City issued a Request for Qualifications on August 13, 2021 to over 300 vendors in the Professional Services category. Statements of Qualifications were received from thirteen (13) firms on September 3, 2021. This was a qualifications-based selection process for professional services. Since it was qualifications-based, the Local Vendor Preference Ordinance does not apply.
DISCUSSION:
HR Green, Inc. was selected as the most qualified firm by a three (3) person panel from the Engineering Division. Exhibit B shows how the Statements of Qualification were scored. After being notified of their selection, HR Green, Inc. prepared the proposal included as Exhibit C. Account 238-4460-431.79-58 has a balance of $950,000.
IMPACT STATEMENT:
The services provided under this Purchase Order will have no impact on the public.
RECOMMENDATIONS:
Staff recommends the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to HR Green, Inc. in the amount of $381,850.00 for design engineering services for improvements to Bilter Road between Premium Outlets Boulevard and the Illinois Prairie Path.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the widening of Bilter Road between Premium Outlets Boulevard and the Illinois Prairie Path will increase traffic capacity along a narrow section of a road classified as a major collector; and
WHEREAS, HR Green, Inc. of 2363 Sequoia Drive, Suite 101, Aurora, IL 60506 was selected as the most qualified out of thirteen (13) firms submitting Statements of Qualifications; and
WHEREAS, account 238-4460-431.79-58 has sufficient funds for the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the award of a contract to HR Green, Inc. in the amount of $381,850.00 for design engineering services for improvements to Bilter Road between Premium Outlets Boulevard and the Illinois Prairie Path is hereby approved, and the Director of Purchasing is hereby authorized to enter into such a contract on behalf of the City.