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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: October 15, 2026
SUBJECT:
A Resolution to approve Change Order #1 with Geneva Construction Co. in the amount of $401,785.00 for the Church Rd Water Tower Driveway work, post-bid Ward 4 work, and additional Citywide Resurfacing (West/North) project costs.
PURPOSE:
To approve Change Order #1 to the 2026 Citywide Resurfacing (West/North) Project.
BACKGROUND:
The driveway pavement at the Church Rd Water Tower is severely deteriorated and in need of significant repairs; it is most economical to construct those repairs under the Citywide Resurfacing contract. Additional work in Ward 4 utilizing Ward 4 funds was previously added to the contract as a small change and is being included in this Change Order due to the total change in contract value. As the Citywide Resurfacing (West/North) project has worked through most wards, several concrete items have expanded beyond what was originally contemplated in the plans.
DISCUSSION:
Geneva Construction Co. is currently under contract for the 2026 Citywide Resurfacing (West/North) Project. Bids for this project were opened and publicly read on April 16, 2026, and Geneva Construction Co. was determined to be the lowest responsible bidder. Construction on the project has been ongoing throughout the summer. The original contract value of the project was $4,648,733.10.
There is significant work needed to the driveway pavement at the Church Rd Water Tower. City staff recommend completing this repair work under the 2026 City Wide Resurfacing (West/North) contract which would allow for less expensive repair compared to bidding as a separate project due to benefitting from economies of scale and already mobilized work forces. A number of the pay items required are pay items in the 2026 resurfacing project, and Geneva Construction has provided reasonable agreed unit prices (AUPs) for the work not in the contract. This work is estimated to cost $110,000. The attached Exhibit 'A' is the location map and proposed scope of work limits, and Exhibit 'B' is an estimate of cost.
Some additional work has been added after contract award in Ward 4 utilizing Ward 4 funds. The work consisted of constructing new sidewalk and curb ramps near Monona Ave and Merrimac Pl (both of which were being resurfaced). This work has already been included on the Purchase Order and accounted for, however it is being included as part of this Change Order due to the overall magnitude of change to the total contract. This Ward 4 work is $23,000.
As work has been ongoing, efforts to fully repair deteriorated streets have proved more excessive than anticipated at the time of bidding. Concrete curb and sidewalk replacement quantities have been trending higher than expected in all of the wards on this contract. Some of the highest percent increases include the sidewalk in Ward 2, the curb in Ward 5, and the sidewalk in Ward 10. Some additional cost may be required to finish repairing the deteriorated streets in the program to City standards throughout the remaining wards. Staff is asking for additional funding to complete the project in case they are required. This work is estimated to cost $268,785, see Exhibit 'C'. The items in Exhibit 'C' represent a 5.8% increase in contract value.
For all pay items that were already in the contract, the unit costs shown in the change order are the same unit costs as the original contract.
Between the 3 items identified, the total increase to the contract would be $401,785.00. The new total contract value with Geneva Construction would be $5,050,518.10.
The 2026 City Budget provides funds for this project in the following accounts:
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
$ 238,785.00 |
|
Water & Sewer - Sanitary Sewer |
IB018 |
510-4063-511.73-14 |
$ 30,000.00 |
|
Capital - Water Tanks & Sites |
I054 |
510-4058-511.73-05 |
$ 110,000.00 |
|
Ward 4 - Sidewalks |
GB097 |
314-4060-431.38-18 |
$ 23,000.00 |
IMPACT STATEMENT:
Remaining work on the Citywide Resurfacing (West/North) project will be constructed in accordance with City standards requiring occasional lane closures.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to approve Change Order #1 with Geneva Construction Co. in the amount of $401,785.00 for the Church Rd Water Tower Driveway work, post-bid Ward 4 work, and additional Citywide Resurfacing (West/North) project costs.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to repair the damaged driveway pavement at the Church Rd Water Tower as shown in Exhibit 'A' at the costs described in Exhibit 'B'; and
WHEREAS, it is necessary and desirable to complete the improvements within Ward 4; and
WHEREAS, it is necessary and desirable to provide funding to complete remaining Citywide Resurfacing Project (North/West) streets to City standards by authorizing additional concrete work as shown in Exhibit 'C'; and
WHEREAS, the construction contract was awarded to Geneva Construction Co., PO Box 998, Aurora, IL 60507-0998 on May 12, 2026 by R26-114; and
WHEREAS, Change Order #1 in the amount of four hundred one thousand seven hundred eighty five and 00/100 dollars ($401,785.00) is required to fully complete the work as shown and provide a contingency for additional work; and
WHEREAS, the 2026 City Budget provides funds for this project in the following accounts:
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
$ 238,785.00 |
|
Water & Sewer - Sanitary Sewer |
IB018 |
510-4063-511.73-14 |
$ 30,000.00 |
|
Capital - Water Tanks & Sites |
I054 |
510-4058-511.73-05 |
$ 110,000.00 |
|
Ward 4 - Sidewalks |
GB097 |
314-4060-431.38-18 |
$ 23,000.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to approve Change Order #1 with Geneva Construction Co. in the amount of $401,785.00 for the Church Rd Water Tower Driveway work, post-bid Ward 4 work, and additional Citywide Resurfacing (West/North) project costs.