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TO: Mayor John Laesch
FROM: Derrick Winston, Director of Public Facilities
DATE: January 20, 2026
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into an agreement with Mid-American Elevator Company, Inc. for elevator maintenance and testing services for City facilities.
PURPOSE:
To obtain authorization to enter into agreement with Mid-American Elevator Company, Inc for elevator maintenance and repair services for City facilities.
BACKGROUND:
To maintain safe, reliable operation and compliance with applicable building codes and regulations, the City requires routine testing, inspection, and preventive maintenance services for elevators within City-owned facilities (facility list attached).
Services for each elevator include quarterly inspections and preventive maintenance, State of Illinois annual testing and certification, and Fire Alarm Initiating Devices (FAID) testing, which is performed on a quintennial basis. Currently, the City uses multiple vendors, but consolidating with one vendor would simplify and improve the administration of the City's elevator maintenance and testing services.
On October 22, 2025, the City advertised RFP 25-191, "Elevator Maintenance and Testing for City of Aurora Facilities" and was viewed by fourteen (14) companies. On November 4, 2025, proposals were received from two (2) vendors: Advanced Elevator Company (Aurora, IL) and Mid-American Elevator Company Inc. (East Dundee, IL) which were evaluated using the following weighted criteria: Organization, personnel and staffing (30%), Company qualifications, experience and references (30%), Project approach (20%), and Pricing (20%) (evaluation tabulation attached).
DISCUSSION:
Following review of both proposals by Facilities Maintenance Division staff, Mid-American Elevator Company Inc. received the highest overall evaluation and is best positioned to provide the City with the required elevator maintenance services.
The elevator maintenance contract will commence March 1, 2026 and continue through December 31, 2027, with two (2) optional one-year extensions. The new Aurora Fire Department Headquarters is currently under construction and its elevator(s) will be added upon completion. The Aurora Police Headquarters and Development Services Center elevators are serviced on a separate contract.
Funding for scheduled elevator maintenance and testing is budgeted in account 101-4411-417.38-14.
IMPACT STATEMENT:
n/a
RECOMMENDATIONS:
That the City Council approves a resolution authorizing the Director of Purchasing to enter into an agreement with Mid-American Elevator Company, Inc. for elevator maintenance and testing services for City facilities.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to enter into agreement with Mid-American Elevator Company, Inc. for elevator maintenance and testing services for City facilities.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City requires routine testing, inspection, and preventive maintenance services for elevators within City-owned facilities; and
WHEREAS, On October 22, 2025, the City advertised RFP 25-191, "Elevator Maintenance and Testing for City of Aurora Facilities" and was viewed by fourteen (14) companies. On November 4, 2025, proposals were received from two (2) vendors: Advanced Elevator Company (Aurora, IL) and Mid-American Elevator Company Inc. (East Dundee, IL); and
WHEREAS, Mid-American Elevator Company Inc. received the highest overall evaluation and is best positioned to provide the City with the required elevator maintenance services; and
WHERAS, the elevator maintenance contract will commence March 1, 2026 and continue through December 31, 2027, with two (2) optional one-year extensions
WHEREAS, funding for scheduled elevator maintenance and testing is budgeted in account 101-4411-417.38-14.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the Director of Purchasing to enter into agreement with Mid-American Elevator Company, Inc. for elevator maintenance and repair services for City facilities from March 1, 2026 through December 31, 2027, and does further authorize the Director of Purchasing to issue the necessary purchase orders and implement the two (2) optional one-year extensions without further Council approval.