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TO: Mayor Richard C. Irvin
FROM: Steve Andras, P.E., Airport Manager
DATE: September 9, 2024
SUBJECT:
The City's purchase of two (2) 2024 Case 921 GXR Wheel Loaders from McCann Industries for $945,400, substantially reimbursable with federal funds.
PURPOSE:
To purchase two (2) Case 921 GXR Wheel Loaders with Buckets and Forks, Hydraulic Broom Attachments and Box Mounted Plow Attachments.
BACKGROUND:
In May of 2023 the Airport received notification from the State Division of Aeronautics that a project to fund snow removal equipment (SRE) had been approved in the total amount of $1,730,000. The project is funded 90% with Bipartisan Infrastructure Law funds and the State and Local share is 5% for each agency..
DISCUSSION:
The anticipated purchase of this item was formally bid according to the City purchasing process on March 3, 2024.
Two bids were received and opened on April 3, 2024. McCann Industries was deemed the lowest, responsible bidder with the bid amount of $ 945,400.
An Agency Agreement is required to be processed once the equipment is delivered in order for the City to receive reimbursement. The Agency Agreement will be sent directly to the City's Chief Financial Officer via email/DocuSign.
Funds have been set aside for this purchase and reside in account 504-4454-433.74-48 (CIP D056).
IMPACT STATEMENT:
This purchase/project will not have any negative impacts and will help maintain the airports' airside infrastructure more efficiently
RECOMMENDATIONS:
We respectfully request approval of the purchase of two Wheel Loaders from the low bidder, McCann Industries and the authorization for the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois.
cc: Building, Zoning and Economic Development Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase two Case 921 GXR Wheel Loaders with Attachments from McCann Industries in the amount of $945,400 and the execution of related agreements with the State.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City desires to purchase two Case 921 GXR Wheel Loaders with attachments; and
WHEREAS, the City received and opened two bids on April 3, 2024 and determined that McCann Industries was the lowest, responsible bidder with the bid amount of $ 945,400; and
WHEREAS, 90% of the purchase costs of this equipment, designated Project ARR-5103, will be funded with Federal Bipartisan Infrastructure Law funds, 5% State and 5% Local funds upon the City's submission of an agency agreement with the State; and
WHEREAS, the 2024 budget provides funding for this project under CIP D056 in Account No. 504-4454-433.74-48.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That the Director of Purchasing is hereby authorized to purchase Two Case 921 GXR Wheel Loaders with attachments from McCann Industries; further
BE IT ORDAINED, that the Mayor and City Clerk shall be and hereby are authorized to execute an Agency Agreement on behalf of the City with the State of Illinois, Department of Transportation, Division of Aeronautics for reimbursement for 95% of costs associated with Project ARR-5103.