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TO: Mayor Thomas J. Weisner
FROM: Chris Lirot, P.E.
DATE: August 14, 2014
SUBJECT:
A Resolution to Award the McCoy Drive Repairs to Alliance Contractors, Inc.
PURPOSE:
This Resolution will award the construction contract to make repairs to McCoy Drive pavement and drainage areas just west of the Underpass.
BACKGROUND:
The pavement experienced unusual heaving during last winter which required lane closures. The roadway at this location has multiple pipeline crossings and utility access points that have created a non-uniform sub-base and poor pavement drainage.
DISCUSSION:
Plans and specifications were prepared to install new storm sewers, underdrains, parkway grading and a composite concrete & asphalt pavement. This project was advertised for bids and proposals were publicly opened on August 13, 2014. The lowest responsible bid was submitted by Alliance Contractors, Inc. in the amount of $192,349.82. The bid also included an alternate item to use high early strength concrete that will add approximately $4,000 to the final cost. We recommend awarding the contract to Alliance Contractors for the unit prices submitted for an amount not to exceed $204,000 to allow for the high early concrete and other additional costs that may be ordered by the Engineer. The 2014 City Budget provides $204,000 for this item in account no. 340-4460-431-73.91.
IMPACT STATEMENT:
During construction McCoy Drive between Oakhurst Drive and Frontenac Street will be closed for a period of no more than 4 weeks. School District #204 has been notified of the pending closure to take place in September/October of this year. The school district will also be notified 7 days prior to the actual closure. Traffic will be detoured using a posted route of Eola Road, New York Street and Commons Drive.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Award the Contract for the McCoy Drive Repairs to Alliance Contractors, Inc., 1166 Lake Avenue, Woodstock, IL 60098 in the amount of $204,000.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to make repairs to McCoy Drive just west of the Underpass; and
WHEREAS, bids were received and publicly opened and read on August 13, 2014 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Alliance Contractors, Inc., 1166 Lake Avenue, Woodstock, IL 60098 was the lowest responsible bidder in the amount of One Hundred Ninety Two Thousand Three Hundred Forty Nine and Eighty-Two Cents ($192,349.82); and
WHEREAS, it may be necessary to use high early strength concrete and other additional costs incurred to increase the final cost to $204,000.00; and
WHEREAS, the 2014 City Budget provides $204,000 for this item in account no. 340-4460-431-73.91.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is authorized to execute a contract with Alliance Contractors, Inc. for the unit prices shown within the bid as set forth in Exhibit 'A' for a total contract amount not to exceed $204,000.00.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Exhibit 'A' - Bid Tab