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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Superintendent Fleet & Facilities Maintenance
DATE: August 5, 2021
SUBJECT:
Roof replacement of City buildings.
PURPOSE:
To ensure the continual safety and structural integrity of City buildings.
BACKGROUND:
The roofs of three (3) City buildings require replacement:
44 East Downer Place - 2020 DP (City Hall)
11-13 South Water Street - 2021 DP (The Riverfront Playhouse)
21 South Broadway - 2020 DP (The Venue)
Kluber Architects + Engineers was retained to formulate bid specifications, review submittals, and provide recommendations. Once specifications were completed, the City publicly advertised Bid #21-30 - Roof Replacement at the Venue, City Hall & Water Street Playhouse. Bids were publicly opened and read on May 19, 2021 (Bid tabulation and review attached).
DISCUSSION:
Three companies submitted bid packages for the project: Anthony Roofing Tecta America LLC, of Aurora, IL ($338,200.00), L. Marshall Roofing & Sheet Metal Inc. of Glenview, IL ($343,000.00), and Olsson Roofing Co. of Aurora, IL which submitted the lowest responsible, responsive bid ($258,250.00). All bid amounts include Alternate No. 1 (City Hall West Roof Area)
A ten percent (10%) contingency of $25,825.00 is requested for this project.
The City's local preference ordinance does apply to this contract, however did not impact the decision.
$266,900.00 is budgeted in the following accounts: 101-4010-417.38-05 ($85,000.00), 340-4010-417.38-05 ($98,400.00), and 231-4010-417.38-05 ($83,500.00).
Olsson Roofing Company is not indebted to the City.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
I request that the City Council adopts a resolution authorizing roof replacement at 44 East Downer Place, 11-13 South Water Street, and 21 South Broadway by Olsson Roofing Company for $258,250.00, with a ten percent (10%) contingency amount of $25,825.00.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing Olsson Roofing Company to Replace the Roofs of Three (3) City Buildings, in the Amount of $258,250.00, Plus a Ten (10%) Contingency of $25,825.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the roofs of three (3) City buildings require replacement: 44 East Downer Place (City Hall), 11-13 South Water Street (The Riverfront Playhouse), and 21 South Broadway (The Venue); and
WHEREAS, the City publicly advertised Bid #21-30 - Roof Replacement at the Venue, City Hall & Water Street Playhouse. Bids were publicly opened and read on May 19, 2021; and
WHEREAS, three companies submitted bid packages for the project: Anthony Roofing Tecta America LLC, located in Aurora, IL ($338,200.00), L. Marshall Roofing & Sheet Metal Inc. of Glenview, IL ($343,000.00), and Olsson Roofing Co. of Aurora, IL which submitted the lowest responsible, responsive bid ($258,250.00); and
WHEREAS, $266,900.00 is budgeted in the following accounts 101-4010-417.38-05 ($85,000.00), 340-4010-417.38-05 ($98,400.00), and 231-4010-417.38-05 ($83,500.00); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That the City Council of the City of Aurora, Illinois approves the replacement of the roofs at 44 East Downer Place, 11-13 South Water Street, and 21 South Broadway by Olsson Roofing Company in the amount of $258,250.00, plus a ten percent (10%) contingency of $25,825.00 and hereby authorize the Director of Purchasing to issue the necessary purchase orders.