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TO: Mayor John Laesch
FROM: Ram Tyagi, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
Erick Davis, IT Service Desk Manager
DATE: April 13, 2026
SUBJECT:
Requesting approval to purchase computer equipment from Insight Public Sector, Chandler, AZ, in an amount not to exceed $400,000.
PURPOSE:
This purchase will allow City IT staff to continue to provide replacement and new computers for City staff for 2026.
BACKGROUND:
In prior years, City IT standardized on Dell computers for employee use and purchased them directly from Dell through the Midwestern Higher Education Compact (MHEC) Contract No. MHEC-04152022, which expired on June 30, 2025.
As employee needs have evolved, IT now requires the flexibility to support devices from multiple manufacturers and platforms. Current needs include Dell computers, Apple computers and tablets, and Panasonic devices.
All computer equipment for City staff continues to be procured through State or cooperative contracts to ensure consistent and competitive pricing. To streamline purchasing under R24-228 and again with R25-382, IT collaborated with Purchasing to utilize Insight for the City’s technology needs. Insight is able to source Apple, Dell, HP, Panasonic, and other devices through State or cooperative contracts. Purchases through Insight will be made using the OMNIA Partners, Public Sector (OMNIA) Contract No. 23-6692-03, whose initial term expires on April 30, 2026, and has been extended through April 30, 2028. This contract and extension are attached to this resolution.
DISCUSSION:
With the need to support multiple platforms and operating systems, City IT staff is seeking to purchase from a single reseller capable of providing all the devices required for City operations.
The total request associated with this resolution is $400,000, and sufficient funds are available in account 101-1280-419.64-12 to cover these expenses.
IMPACT STATEMENT:
Roughly one-third of the City’s computers need to be replaced each year, in addition to any new devices required for incoming staff. Without these ongoing purchases, employees would be using computers that are out of warranty and beyond their useful life, which would ultimately increase costs to the City over time.
RECOMMENDATIONS:
Request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of computer equipment from Insight Public Sector, Inc., in an amount not to exceed $400,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, as part of its Technology Strategic Plan, the City is identifying and replacing its outdated and underperforming systems; and
WHEREAS, fully one-third of City computers need to be replaced annually; and
WHEREAS, purchases from Insight will be made through the OMNIA Partners, Public Sector (OMNIA) Contract number 23-6692-03 which initial term expires on April 30, 2026, but was extended through April 30, 2028; and
WHEREAS, funds are available in account 101-1280-419.64-12 for this purchase.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the purchase of computer equipment from Insight Public Sector, Inc., in a total amount not to exceed $400,000.00 shall be and hereby is authorized; and further
BE IT RESOLVED, that the Director of Purchasing shall be and hereby is authorized to issue such purchase orders are necessary to carry the purposes of this Resolution into execution, provided that nothing in this Resolution shall be construed as directing the Director of Purchasing to issue said purchase orders or execute any contract on behalf of the City that does not comply with the City's procurement policies and obligations.