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TO: Mayor Richard Irvin
FROM: Commander Steve Stemmet
Jeff Anderson, Deputy CIO
Mariusz Gil, Director, Infrastructure & Operations
DATE: January 3, 2022
SUBJECT:
A Resolution authorizing the purchase of two LiveScan biometric capture devices from Idemia Identity & Security USA LLC, Anaheim, CA for $45,671.00, purchasing 2 years of support of those devices at $18,352.00 and purchasing a 6-month support agreement on the currently-owned LiveScan devices for $7,065.50, for a total award of $71,088.50.
PURPOSE:
The Police Department has used two TPE LiveScan devices for many years to capture biometric data and the current hardware is beyond end of life. This resolution will provide for the short-term support of the existing hardware while new hardware is purchased, delivered and configured.
BACKGROUND:
The LiveScan solution is utilized by the Police Department to speed up the registration and enrollment of biometric data, while maintaining rigorous quality control at each step of the capture process.
LiveScan supports multi-modal biometric data capture and enrollment including fingerprints, palm prints, facial images, DNA, iris, scars, marks and tattoos, and demographics. Registration data is stored and transmitted using industry-standard formats and security protocols. These devices have been configured by Idemia to query State databases for biometric data.
Idemia will bring forward the existing integrations to the State databases at no cost to the City.
These LiveScan devices were purchased and installed at two locations at the Police Department in December, 2014 from MorphoTrust USA, which is now Idemia. Support on these devices has been discontinued by Idemia leaving the City's upgrade path to be a new purchase of hardware.
DISCUSSION:
The initial purchase price of these two new devices is $45,671.00 which includes 1 year of warranty support. Support for years 2 and 3 amounts to $18,352.00.
To ensure that the currently-owned LiveScan devices remain supported until the new devices arrive, Idemia has offered a six-month support agreement in the amount of $7,065.50.
The purchase of these three items brings the total award to $71,088.50.
Idemia Identitiy & Security USA LLC is the sole source provider of the requested item in accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is provided by only one (1) source,
Funds are available for these solutions in 101-1280-419.38-07 and 101-1280-419.64-11 .
IMPACT STATEMENT:
These solutions are required to support Public Safety functions described in this resolution.
RECOMMENDATIONS:
That the Resolution be approved.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the purchase of two LiveScan biometric capture devices from Idemia Identity & Security USA LLC, Anaheim, CA for $45,671.00, purchasing 2 years of support of those devices at $18,352.00 and purchasing a 6-month support agreement on the currently-owned LiveScan devices for $7,065.50, for a total award of $71,088.50.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City has utilized two LiveScan devices from Idemia for several years; and
WHEREAS, the City has been satisfied with the performance of the solutions and support provided by Idemia; and
WHEREAS, in accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is provided by only one (1) source; and
WHEREAS, 2022 Funds are available for these solutions in 101-1280-419.38-07 and 101-1280-419.64-11.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing shall be and hereby is authorized to execute on behalf of the City an agreement with Idemia Identity & Security USA LLC that is in substantially the same form as set forth in Exhibit A to this Resolution and which materially conforms to the terms herein specified.