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TO: Mayor Robert J. O’Connor
FROM: Kenneth Nelson, Police Information Systems Coordinator
DATE: March 15, 2017
SUBJECT:
Resolution authorizing the purchase of Check Point Firewalls, related software and peripherals, maintenance, and installation services from Guardian Technologies, Inc., Aurora, Illinois in the not-to-exceed amount of $163,045.00 for the Aurora Police Department.
PURPOSE:
The Police Department’s current firewall has been in service for nearly 8 years and its hardware is now in need of an equipment refresh. This purchase would replace the currently installed firewalls which will no longer be supported by the vendor as of April 1, 2017. Maintenance costs associated to the support of this platform have been increasing due to the age of the hardware. In addition, purchasing new hardware will significantly reduce annual maintenance costs and reduce the number of physical hardware nodes. In spite of reducing nodes, the newer hardware will outperform the replaced hardware in both processing power and network speed while also providing new software enhancements such as “Threat Prevention.
BACKGROUND:
Upgrading this platform will allow us to continue to stay in compliance with recent and emerging state and federal security regulations (CJIS - Criminal Justice Information Services) as well as provide data protection and business continuity in two geographic locations, which is a required level of resiliency for public safety. This platform services all police activities and Fire Department vehicle VPN access, in addition to providing secure remote access services for 3rd parties, such as State’s Attorney access to police records.
DISCUSSION:
Costs associated with the purchase are:
$91,163.20 for Check Point Firewall hardware.
$28,896.00 for Check Point Firewall software features and licenses.
$27,281.33 for Check Point hardware and software maintenance, associated with first year of ownership.
$2,940.00 for Guardian Software installation services.
$7,764.02 for five percent (5%) contingency.
This purchase is part of a 2017 approved decision package. Following are the anticipated costs associated with the respective accounts:
101-1233-419.32-34 / Consulting-Computer Assist / $2,940.00
101-1233-419.38-26 / Computer-Network / $27,281.33
101-1233-419.64-10 / Software Applications / $28,896.00
101-1233-419.64-11 / Hardware Applications / $103,927.22 (includes contingency)
The City’s base budget provides sufficient funds for this purchase of $155,280.53, in accounts: 101-1233-419.32-34, 101-1233-419.38-26, 101-1233-419.64-10 and, 101-1233-419.64-11 (General Fund).
Budget transfers will be completed to ensure items will be drawn from accounts used for their respective commodity type. The $163,045.00 not-to-exceed dollar amount represents purchase price $155,280.53 plus a 5% contingency amount. We do not anticipate needing the contingency amount but felt it prudent to include.
We are submitting this request as a sole source based on the fact that Guardian Technologies is the incumbent partner with Check Point on our contract. Based on the incumbency and Guardian’s expertise with our environment, the manufacturer is extending this vendor additional discounts that are not made available to other resellers of the same product.
Please see attached “Partner-Account Certification” letter. Guardian has provided firewall support for the Aurora Police Department for over a decade giving them extensive knowledge of Public Safety Firewall requirements, and they are an Aurora, Illinois based company.
IMPACT STATEMENT:
In processing this renewal, there will be no impact on other departments.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of Check Point Firewalls, related software and peripherals, maintenance, and installation services from Guardian Technologies, Inc., Aurora, Illinois in the not-to-exceed amount of $163,045.00 for the Aurora Police Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Check Point Firewall hardware at the Aurora Police Department needs replacing; and
WHEREAS, Guardian Technologies, Inc., Aurora, Illinois, has submitted a proposal in the amount of $155,280.53 for the desired hardware and installation services; and
WHEREAS, Guardian Technologies, Inc., is the registered Value-Added Reseller (VAR) with Check Point for the City's desired service; and
WHEREAS, Guardian Technologies, Inc., is able to obtain discounted rates for the desired product from Check Point which they pass on to the City; and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation.
WHEREAS, the City’s annual base budget provides sufficient funds for this purchase of $163,045.00, in accounts 101-1233-419.32-34, 101-1233-419.38-26, 101-1233-419.64-10 and, 101-1233-419.64-11 (General Fund);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The City authorize the purchase of Check Point Firewalls, related software and peripherals, maintenance, and installation services from Guardian Technologies, Inc., Aurora, Illinois in the not-to-exceed amount of $163,045.00 for the Aurora Police Department and does hereby further authorize its Purchasing Director to issue the necessary orders to implement purchase of the same.