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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: May 21, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a change order to the existing contract between the City and HR Green for Broadway Avenue.
PURPOSE:
The city received a three million dollar grant for the beautification of Broadway Avenue through downtown, which is also State Route 25. Therefore, the city's efforts to complete the design for this project between New York Street and Benton Street needs to be permitted through the Illinois Department of Transportation (IDOT). For the last 18 months, HR Green has been developing concepts to get approval and move forward with permitting. Executing the change order will increase the amount of the contract to all HR Green to complete the remaining items now that the city and IDOT have come to an agreement on the geometrics, lane configurations and signal improvements.
BACKGROUND:
This project includes vault filling, streetscape improvements, new signal equipment, roadway reconstruction and lastly the two-way conversion of the last remaining major one-way streets, Galena Boulevard and New York Street between Lake Street and Broadway Avenue. This project is slated for construction over the next two and a half construction seasons, including utility improvements and vault work in 2024, roadway and streetscape improvements in 2025 and final modifications for the two-way conversion in 2026. The existing contract with HR Green started in 2017 and has been modified via three change orders to date for a total cost to date of $709,528.79, not including the services to be added via this proposed change order.
DISCUSSION:
The increase in contract cost will allow HR Green to be compensated moving forward for the remaining work items, as the original scope did not include multiple submittals to IDOT for agreement on concepts, it did not include multiple rounds of traffic modeling, nor did it include a detailed lighting analysis or sewer hydraulic design. Additionally, the traffic signal designs need to be modified to reflect the approved geometry. The funds required ($385,054.35) for this change order are available in account 340-1830-465.73-76 (CIP A055).
IMPACT STATEMENT:
There will be little impact for the approval of additional phase 2 engineering funding. When construction commences on the various phases, there will be lane closures and disruption to pedestrian traffic.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute a change order to the existing contract between the City and HR Green for Broadway Avenue.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City received a three million dollar grant for the beautification of Broadway Avenue; and
WHEREAS, the City has been working with HR Green to complete analyses and develop concepts to come to agreement with IDOT on the final lane configuration; and
WHEREAS, the original contract and three change orders to date have a value of $709,528.79, but did not have any funds included for the significant effort required to obtain IDOT geometric approval; and
WHEREAS, additional services not included in the original agreement are also required, including a detailed lighting analysis and a drainage study; and
WHEREAS, this $385,054.35 change order is required to provide the necessary funding for the consultant to complete the remaining work items and prepare for a letting this fall; and
WHEREAS, funding for this engineering is included in the 2024 budget in account 340-1830-465.73-76 (CIP A055); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to execute a change order to the existing contract between the City and HR for Broadway Avenue.