cover
TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: June 12, 2025
SUBJECT:
A Resolution authorizing the execution of real estate contracts to purchase properties in the amount of $50,800.00 and appropriating REBUILD Illinois Bond Funds and/or MFT Funds for the Sullivan Road Reconstruction (Edgelawn to Golden Oaks) Project.
PURPOSE:
To authorize the purchase of right-of-way for the Sullivan Road Reconstruction (Edgelawn to Golden Oaks) Project and to appropriate REBUILD Illinois Bond funds and/or MFT Funds as required by the Illinois Highway Code for Motor Fuel Tax (MFT) Section 21-00344-00-WR.
BACKGROUND:
The City applied for federal funding in the March 2022 Kane-Kendall Council of Mayors (KKCOM) Call for Projects and secured funding for 9 different projects, with 5 additional projects placed in the contingency program. This project was initially placed on the Contingency List, but has since received STP funding. City staff has also applied for and secured STP-Shared Fund funding for this project.
The project will reconstruct Sullivan Rd from a 2-lane to a 3-lane section from Edgelawn Dr to Golden Oaks Pkwy, including modernizing the signal and adding turn lanes at Randall Rd. The funding ratio for this project is 80/20 (80% federal / 20% local) for Construction and Construction Engineering, up to a maximum amount of $6,160,000 of federal funding. More information including exhibits can be found at the project website: https://www.aurora.il.us/Government-and-Engagement/Current-City-Projects/Sullivan-Road-From-Edgelawn-Drive-To-Randall-Road.
Phase 1 design approval has been received. The Phase 2 plans are 99% complete and the Initial Final Plans, Specifications, and Estimates (PS&E) were submitted to IDOT on September 30, 2024. The project has been delayed due to right-of-way processing. The project is now targeting a November 2025 IDOT letting but will likely slip into 2026.
DISCUSSION:
This resolution will provide authorization to proceed with the acquisition of temporary easement and Right of Way. The Corporation Counsel, City Engineer and respective designees shall represent the City in the acquisition of these parcels.
The City has received acceptances from 4 of the 9 owners to the offers made by the City. The 4 Parcels are numbers 2, 6, 7, and 8. The prices range from $6,900.00 to $19,400.00 depending on the size and scope of the acquisition. The total amount of those settlements is $50,800.00, which will be paid for out of REBUILD Illinois Bond Funds. The plat of highway is included as Exhibit 'B'. A similar resolution will be passed at a later date authorizing execution of the 5 remaining real estate contracts.
The REBUILD Illinois Bond Fund is a grant program using proceeds from general obligation (transportation, series A) bonds authorized in the REBUILD Illinois capital program to provide Local Agencies with the funds for transportation improvement projects. The City has received all the funds, $13,042,322.82 in total, over a 3 year period from 2020-2022. The funds can only be used on bridge and major highway projects that provide an average useful life of greater than or equal to 13 years.
IDOT requires a Resolution to Appropriate the REBUILD Illinois Bond Funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09110 (Exhibit ‘A’) appropriating REBUILD Illinois Bond Funds in the amount of $133,520.00 is attached. This amount is higher than the $50,800.00 expenditure now in order to appropriate funds at this time for the upcoming 5 remaining parcels. REBUILD Illinois Bond Funds are a finite dollar amount that are not distributed monthly like Motor Fuel Tax (MFT). Depending on when the funds are actually spent the for remaining 5 parcels, the City's share may need to be MFT. Therefore staff is requesting approval to spend either REBUILD Illinois Bond Funds or MFT with the resolution. By passing a higher dollar amount resolution at this time (ahead of the remaining 5 parcels being settlement), the City may still be able to use REBUILD Illinois Bond Funds on those parcels when they do settle. Regardless of funding source, a future resolution will be brought forth to City Council authorizing execution of the 5 remaining real estate contracts.
The 2025 City Budget provides for sufficient funds in Account 202-4060-431.79-99 (GB052, Sullivan Road - Edgelawn Dr to Golden Oaks).
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this to Finance Committee for Approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the execution of real estate contracts to purchase properties in the amount of $50,800.00 and appropriating REBUILD Illinois Bond Funds and/or MFT Funds for the Sullivan Road Reconstruction (Edgelawn to Golden Oaks) Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to reconstruct and resurface Sullivan Road from Edgelawn Dr to Golden Oaks Pkwy. The project has a State Job Number: C-91-153-22, Federal Project Number: T0JM(154) and MFT Section Number: 21-00344-00-WR; and
WHEREAS, the City of Aurora through the Public Works Department has identified nine (9) separate parcels that will need to be acquired for the Project; and
WHEREAS, the City has obtained separate appraisals for each identified parcel to be acquired; and
WHEREAS, offers to purchase have been made to four (4) owners of the individual parcels 2, 6, 7, and 8 to acquire the parcels required for the Project at the valuation values, in a total amount of $50,800.00; and
WHEREAS, it is contemplated that the City will receive further acceptance of its offers to purchase parcels; and
WHEREAS, it may be necessary to negotiate with various parcel owners regarding price to be paid to acquire various parcels, moving and replacement of fences, sheds and other items located on or near said parcels, and replacement of tree and shrubs on or near said parcels; and
WHEREAS, in order to acquire said parcels and negotiate and enter into contracts with the owners thereof, the City Council deems that it is in the best of the City that the City acquire said parcels pursuant to the terms of this Resolution; and
WHEREAS, there is a need to appropriate REBUILD Illinois Bond Funds in the amount of $133,520.00, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, a portion of the $133,520.00 appropriation may need to be authorized as MFT Funds instead of REBUILD Illinois Bond Funds; and
WHEREAS, the 2025 City Budget provides for sufficient funds in Account 202-4060-431.79-99 (GB052, Sullivan Road - Edgelawn Dr to Golden Oaks).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Corporation Counsel, the City Engineer and their respective designees are hereby authorized and directed to make the appropriate offer to acquire properties described in Exhibit 'B' Plat of Highways, which is exhibit is make a part hereof; and further
BE IT RESOLVED, that the Corporation Counsel, the City Engineer and their respective designees shall represent the City in the acquisition of the parcels required for the Project and that they may enter into contracts and acquire said parcels in an amount not to exceed $50,800.00; and further.
BE IT RESOLVED that the Corporation Counsel, the City Engineer and their respective designees may negotiate and contract with the owners of said parcels to pay for moving and replacement of fences, sheds or other items on said parcels; and further
BE IT RESOLVED that the Corporation Counsel, the City Engineer and their respective designees may act for and on behalf of the City of Aurora to do all things necessary to acquire said parcels within the cost as provided herein; and further
BE IT RESOLVED, that one hundred thirty three thousand five hundred twenty dollars and zero cents ($133,520.00) of available REBUILD Illinois Bond Funds and/or MFT Funds, Motor Fuel Tax Section Number 21-00344-00-WR shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Mayor and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'A.